Administrator – Log Admin Jobs in Dubai, UAE | Latest Administration Job Opening.

Uae Job Alert; Dubai; On-site; AED 201,000 - 335,000; Full time

Job summary

Uae Job Alert in Dubai is seeking an Administrator – Logistics to support shipment, transportation, and delivery operations, coordinating with shipping lines, freight forwarders, and production teams to meet schedules and standards.

The role emphasizes accuracy in records, scheduling, and communication, with a focus on timely deliveries, problem escalation, and teamwork within the logistics group.

Qualifications

• Grade 12 certificate, high school qualification, or equivalent.
• 1–2 years of experience in export shipping, logistics, transportation, or a related field.
• Experience coordinating shipments, deliveries, transport providers, or freight forwarders is beneficial.

Responsibilities

• Coordinate shipment activities with vessel operators, shipping companies, or transport providers.
• Enter and maintain shipment schedules in the relevant company systems.
• Coordinate with Production Scheduling, CFS, shipping lines, and transport companies to ensure shipments follow the schedule.
• Communicate with shipping lines, transporters, freight forwarders, and other logistics partners regarding shipment status.
• Monitor shipments from dispatch through final delivery and update delivery information in the system.
• Follow up on delays and elevate issues to the supervisor or line manager.
• Maintain accurate operational records and complete administrative tasks related to shipping and logistics activities.
• Monitor assigned tasks and work progress to meet deadlines.
• Support the logistics team in resolving shipment and transportation issues to minimise delays.

Skills

Computer skills

Communication

Interpersonal skills

Attention to detail

Organization

Time management

Multitasking

Teamwork

Issue escalation

Education

High school diploma

Job description

Job Overview

The Administrator – Logistics Administration is responsible for supporting shipment, transportation, and delivery operations to ensure customer requirements are fulfilled according to agreed schedules, company policies, and operational standards. The role involves coordinating with shipping lines, transport companies, freight forwarders, production teams, and other logistics stakeholders to monitor shipments and ensure timely delivery.

Key Responsibilities

Daily Logistics and Shipment Operations

• Coordinate and allocate shipment activities to the appropriate vessel operators, shipping companies, or transport providers.
• Enter and maintain shipment schedules and operational information in the relevant company systems.
• Coordinate with Production Scheduling, Container Freight Stations (CFS), shipping lines, and transport companies to ensure shipments follow the agreed schedule.
• Communicate with shipping lines, transporters, freight forwarders, and other logistics partners regarding shipment and delivery status.
• Monitor shipments from dispatch through final delivery and update delivery information accurately in the system.
• Follow up on delayed, incomplete, or potentially problematic shipments and elevate issues to the relevant supervisor or line manager.
• Maintain accurate operational records and complete administrative tasks related to shipping and logistics activities.
• Monitor assigned tasks and work progress to ensure operational requirements are completed on time.
• Support the logistics team in resolving shipment and transportation issues to minimise delays and service disruptions.

Shipment and Delivery Coordination

• Track shipment movements and maintain regular communication with transport and logistics service providers.
• Verify delivery status and ensure completed deliveries are properly recorded in the company’s systems.
• Coordinate with internal departments and external logistics partners to maintain smooth shipment flow.
• Provide timely updates regarding shipment schedules, delivery progress, and operational issues.

Administrative Support

• Maintain accurate shipment, transport, and delivery records.
• Update logistics information and schedules in internal systems.
• Prepare and complete documentation associated with shipping and transportation activities.
• Ensure administrative procedures are followed in accordance with company policies and operational standards.

Safety, Quality and Environment

• Follow all applicable company policies, procedures, and controls relating to safety, quality, and environmental management.
• Perform logistics and administrative activities in accordance with established workplace safety and quality standards.
• Support a safe, efficient, and well-organised working environment.

Additional Responsibilities

• Perform other logistics, shipping, transportation, and administrative duties as assigned by the supervisor or management.
• Support the wider logistics team whenever required to meet operational and customer service objectives.

Qualifications and Requirements

Minimum Qualification

• Grade 12 certificate, high school qualification, or equivalent.

Required Experience

• 1–2 years of experience in export shipping, logistics, transportation, or a related field.
• Experience coordinating shipments, deliveries, transport providers, or freight forwarders is beneficial.

Required Skills

• Good computer skills, including Microsoft Office, email, and internet applications.
• Good verbal and written communication skills.
• Strong interpersonal and coordination abilities.
• Excellent attention to detail when handling shipment schedules and logistics records.
• Good organisational and time-management skills.
• Ability to monitor multiple shipments and tasks simultaneously.
• Strong teamwork and collaboration skills.
• Ability to follow up with internal departments and external logistics partners.
• Ability to identify operational issues and elevate them appropriately.

Administrator – Logistics Jobs in Dubai, UAE