Secretary cum Admin Assistant

Esperanto General Trading; Dubai; On-site; AED 78,000 - 100,000; Full time

Job summary

Esperanto General Trading in Dubai seeks a meticulous Secretary cum Admin Assistant to keep operations running smoothly. You will manage calendars, coordinate travel, prepare presentations, and support day-to-day administrative tasks in a fast-paced environment.

You must be organized, discreet with confidential information, and proficient in MS Office. This role offers growth opportunities and a collaborative team culture within a dynamic company.

Qualifications

• College diploma or equivalent; additional qualifications are advantageous.
• Proven administrative or assistant experience in a corporate setting.
• Proficient in MS Office Suite (Excel, Word, PowerPoint).
• Excellent communication skills, both verbal and written.
• Strong organizational skills and multitask effectively under pressure.
• Discretion and integrity when handling confidential information and sensitive data.

Responsibilities

• Manage and maintain executives' schedules, appointments, and travel arrangements efficiently.
• Serve as a point of contact for internal and external clients and stakeholders.
• Prepare and organize meeting agendas, documents, and presentations as required.
• Assist in the preparation of regularly scheduled reports and manage information flow.
• Coordinate office activities and operations to secure efficiency and compliance to policies.
• Provide administrative support to ensure efficient office operations and processes.

Skills

Excellent communication

Strong organizational skills

Multitasking

Independent work

Education

College diploma or equivalent

Tools

MS Office Suite (Excel, Word, PowerPoint)

Job description

Job Description:

Are you a well-organized and dynamic individual looking to make a significant impact in a thriving company? Join our team as a Secretary cum Admin Assistant, where you will play a crucial role in ensuring the smooth operations of our office. In this multifaceted position, you will be at the forefront of administrative efficiency, handling a variety of tasks that are essential to the daily functions of our organization. Your ability to manage multiple priorities, coupled with excellent communication skills and attention to detail, will contribute to your success in this role. If you thrive in a fast-paced environment and are passionate about supporting teams to achieve their goals, this opportunity is perfect for you.

Responsibilities

• Manage and maintain executives' schedules, appointments, and travel arrangements efficiently.
• Serve as a point of contact for internal and external clients and stakeholders.
• Prepare and organize meeting agendas, documents, and presentations as required.
• Assist in the preparation of regularly scheduled reports and manage information flow.
• Handle sensitive information in a confidential manner, ensuring security and discretion.
• Implement and maintain office systems to ensure organizational efficiency.
• Coordinate office activities and operations to secure efficiency and compliance to policies.
• Maintain a clean and orderly office environment to provide a professional setting.
• Provide administrative support to ensure efficient office operations and processes.
• Communicate effectively with team members to facilitate smooth workflow and operations.
• Handle procurement of office supplies and maintain inventory records accurately.
• Assist with planning and execution of company events and meetings.

Requirements

• College diploma or equivalent; additional qualifications are advantageous.
• Proven administrative or assistant experience in a corporate setting.
• Proficient in MS Office Suite, including Excel, Word, and PowerPoint.
• Excellent communication skills, both verbal and written, are essential.
• Strong organizational skills and ability to multitask effectively under pressure.
• Ability to work independently and manage multiple assignments simultaneously.
• Discretion and integrity when handling confidential information and sensitive data.