Sea Freight Operations Executive - Projects

Hellmann Worldwide Logistics; Dubai; On-site; AED 180,000 - 300,000; Full time

Benefits offered by this job

Team spirit

Multi-cultural environment

Growth opportunities

Job summary

Hellmann Worldwide Logistics in the UAE seeks a Project Operations Executive to lead end-to-end project cargo shipments, coordinating with customers, carriers and authorities to ensure safe, timely delivery. The role covers BBK, RoRo, Heavy Lift, OOG, and multiple cargo types, with duties spanning planning, documentation, and compliance.

Benefiting from strong vendor networks and internal stakeholders, you will manage milestones, tracking, and reporting while maintaining strict safety and

Qualifications

• Bachelor's degree in Logistics, Supply Chain or similar.
• 5+ years of UAE project forwarding experience.
• Ability to review, interpret, and analyze shipment documentation.
• Ability to coordinate with transport vendors, surveyors, ports and stakeholders.
• Strong understanding of project logistics processes including planning, site coordination, documentation control, milestone tracking, and delivery execution.
• Strong analytical and problem-solving skills.

Responsibilities

• Coordinate and manage project cargo shipments from origin to final destination.
• Execute shipments involving Breakbulk, RoRo, Heavy Lift, OOG, Flat Rack, Open Top, and conventional cargo.
• Monitor shipment milestones and ensure compliance with customer requirements and project timelines.
• Maintain visibility of cargo movements and provide updates to stakeholders.
• Coordinate with shipping lines, vessel operators, port authorities, transport providers, customs brokers, surveyors, and agents.
• Review and verify shipping documents including invoices, packing lists, bills of lading, certificates of origin, and customs documentation.
• Coordinate customs clearance activities and ensure regulatory compliance.
• Identify operational risks and implement mitigation measures.
• Provide regular shipment status reports and participate in customer meetings as required.

Skills

Shipment docs review

Analytical thinking

Vendor coordination

Project logistics

Pre-shipment planning

Education

Bachelor's Degree in Logistics, Supply Chain or similar discipline

Job description

About Us

Ready to rock the future with us? At Hellmann we put our people at the heart of everything we do, because for us, relationship matters. Joining us does not just mean becoming part of a global company. It is an invitation to shape the future of the logistics industry together with us. Our Hellmann culture is based on our four values: Caring, Entrepreneurial, Forward-Thinking and Reliable. These values resonate with yours? Then become part of our FAMILY that consists of around 10.000 employees in more than 200 locations worldwide.
For the better. Together.

The Project Operations Executive is accountable for the end-to-end operational execution of project cargo shipments, including Breakbulk (BBK), RoRo, Flat Rack, Open Top, Heavy Lift, and Out-of-Gauge (OOG) movements. This role requires effective coordination with customers, carriers, shipping lines, transport providers, customs authorities, ports, and internal stakeholders to ensure project shipments are executed safely, efficiently, and in line with agreed timelines and service requirements.

About the Job

• Operational Coordination

• Coordinate and manage project cargo shipments from origin to final destination.

• Execute shipments involving Breakbulk, RoRo, Heavy Lift, OOG, Flat Rack, Open Top, and conventional cargo.

• Monitor shipment milestones and ensure compliance with customer requirements and project timelines.

• Maintain complete visibility of cargo movements and provide proactive updates to stakeholders.

• Liaise with shipping lines, vessel operators, port authorities, transport providers, customs brokers, surveyors, and agents.

• Coordinate cargo collection, transportation, port handling, vessel loading, discharge, and final delivery activities.

• Arrange special equipment including cranes, trailers, hydraulic axles, low beds, SPMTs, and lifting gear when required.

• Ensure proper cargo securing, lashing, and stowage arrangements are implemented.

• Documentation Management

• Review and verify shipping documents including:

  • Commercial Invoices , Packing Lists, Bills of Lading, Certificates of Origin
  • Customs Documentation, Cargo Manifests
  • Heavy Lift Method Statements, Lifting Plans, Survey Reports

• Ensure timely preparation and submission of all operational and customs documentation.

• Customs & Compliance

• Coordinate customs clearance activities with the internal stakeholders / External Brokers and other regulatory authorities.

• Ensure compliance with local and international trade regulations.

• Verify permit requirements for oversized and heavy-lift cargo movements.

• Monitor adherence to HSE and project-specific compliance requirements.

• Customer Management

• Act as the primary operational contact for assigned project shipments (Backup)

• Provide regular shipment status reports and milestone updates.

• Respond promptly to customer inquiries and operational challenges.

• Participate in customer meetings and project kick-off discussions when required.

• Vendor & Carrier Management

• Coordinate with approved transporters, vessel operators, freight carriers, and subcontractors.

• Monitor vendor performance and ensure agreed service levels are maintained.

• Support procurement and commercial teams with operational requirements and technical assessments.

• Risk Management

• Identify potential operational risks and implement mitigation measures.

• Escalate delays, damages, compliance issues, and operational exceptions promptly.

• Coordinate contingency plans to minimize disruptions to project schedules.

• Reporting & Systems

• Update shipment milestones in the company operating system.

• Maintain project files and shipment records.

• Prepare operational reports, KPI reports, and shipment summaries.

• Support post-project reviews and lessons learned exercises.

About You

• Bachelor's Degree in Logistics, Supply Chain or a similar discipline

• Minimum 5 years of working experience in the project forwarding industry in the UAE.

• Ability to review, interpret, and analyze shipment documentation , including packing lists, cargo specifications, drawings, and handling requirements to determine the most suitable logistics solutions.

• Ability to coordinate with transport vendors, surveyors, ports, and project stakeholders to ensure safe and efficient cargo movement.

• Strong understanding of project logistics processes, including pre-shipment planning, site coordination, documentation control, milestone tracking, and delivery execution.

• Strong analytical and problem-solving skills with the ability to identify operational challenges and propose practical solutions.

About our Benefits

• A strong Team Spirit and a lot of fun together
• A safe, multi-cultural and inclusive environment
• Individual opportunities for growth and development

Inclusion and social diversity are firmly anchored values in our corporate culture. Regardless of gender, age, any disabilities, religion, ethnic origin or sexual identity: We are looking forward to meeting you!