Sea Freight Operations Executive - Projects

795 Hellmann Worldwide Logistics LLC.; Dubai; On-site; AED 110,000 - 170,000; Full time

Benefits offered by this job

Team spirit

Safe, multi‑cultural environment

Growth opportunities

Diversity and inclusion

Job summary

795 Hellmann Worldwide Logistics LLC. in Dubai seeks a Project Operations Executive to lead end-to-end project cargo shipments, including Breakbulk, RoRo, Heavy Lift and OOG, from origin to final destination.

You will coordinate with shipping lines, port authorities and brokers, verify documents, and ensure compliance with timelines, safety standards, and regulatory requirements while reporting milestones to stakeholders.

Qualifications

• Bachelor’s Degree in Logistics, Supply Chain or a similar discipline.
• Minimum five years of working experience in the project forwarding industry in the UAE.
• Ability to review, interpret, and analyze shipment documentation to determine suitable solutions.
• Coordinate with transport vendors, surveyors, ports, and project stakeholders for safe and efficient cargo movement.
• Strong understanding of project logistics processes, including pre‑shipment planning and delivery execution.

Responsibilities

• Coordinate and manage project cargo shipments from origin to final destination.
• Execute shipments involving Breakbulk, RoRo, Heavy Lift, OOG, Flat Rack, Open Top, and conventional cargo.
• Monitor shipment milestones and ensure compliance with customer requirements and project timelines.
• Maintain visibility of cargo movements and provide proactive updates to stakeholders.
• Liaise with shipping lines, vessel operators, port authorities, transport providers, customs brokers, surveyors, and agents.
• Coordinate cargo collection, port handling, vessel loading, discharge, and final delivery activities.
• Arrange special equipment such as cranes, trailers, hydraulic axles, low beds, SPMTs if required.
• Review and verify shipping documents including invoices, packing lists, bills of lading, COs, customs docs, and survey reports.
• Coordinate customs clearance activities and ensure compliance with local and international regulations.
• Prepare operational reports, KPI reports and shipment summaries.

Education

Bachelor’s Degree in Logistics, Supply Chain or a similar discipline

Job description

The Project Operations Executive is accountable for the end-to-end operational execution of project cargo shipments, including Breakbulk (BBK), RoRo, Flat Rack, Open Top, Heavy Lift, and Out-of-Gauge (OOG) movements.

Responsibilities

• Coordinate and manage project cargo shipments from origin to final destination.
• Execute shipments involving Breakbulk, RoRo, Heavy Lift, OOG, Flat Rack, Open Top, and conventional cargo.
• Monitor shipment milestones and ensure compliance with customer requirements and project timelines.
• Maintain complete visibility of cargo movements and provide proactive updates to stakeholders.
• Liaise with shipping lines, vessel operators, port authorities, transport providers, customs brokers, surveyors, and agents.
• Coordinate cargo collection, transportation, port handling, vessel loading, discharge, and final delivery activities.
• Arrange special equipment such as cranes, trailers, hydraulic axles, low beds, SPMTs, and lifting gear when required.
• Ensure proper cargo securing, lashing, and stowage arrangements are implemented.
• Review and verify shipping documents including commercial invoices, packing lists, bills of lading, certificates of origin, customs documentation, cargo manifests, heavy lift method statements, lifting plans, and survey reports.
• Ensure timely preparation and submission of all operational and customs documentation.
• Coordinate customs clearance activities with internal stakeholders, external brokers, and regulatory authorities.
• Ensure compliance with local and international trade regulations and verify permit requirements for oversized and heavy‑lift cargo movements.
• Monitor adherence to HSE and project‑specific compliance requirements.
• Act as the primary operational contact for assigned project shipments.
• Provide regular shipment status reports and milestone updates.
• Respond promptly to customer inquiries and operational challenges.
• Participate in customer meetings and project kick‑off discussions when required.
• Coordinate with approved transporters, vessel operators, freight carriers, and subcontractors.
• Monitor vendor performance and ensure agreed service levels are maintained.
• Support procurement and commercial teams with operational requirements and technical assessments.
• Identify potential operational risks and implement mitigation measures.
• Escalate delays, damages, compliance issues, and operational exceptions promptly.
• Coordinate contingency plans to minimize disruptions to project schedules.
• Update shipment milestones in the company operating system.
• Maintain project files and shipment records.
• Prepare operational reports, KPI reports and shipment summaries.
• Support post‑project reviews and lessons learned.

Qualifications

• Bachelor’s Degree in Logistics, Supply Chain or a similar discipline.
• Minimum five years of working experience in the project forwarding industry in the UAE.
• Ability to review, interpret, and analyze shipment documentation, including packing lists, cargo specifications, drawings, and handling requirements to determine the most suitable logistics solutions.
• Ability to coordinate with transport vendors, surveyors, ports, and project stakeholders to ensure safe and efficient cargo movement.
• Strong understanding of project logistics processes, including pre‑shipment planning, site coordination, documentation control, milestone tracking, and delivery execution.
• Strong analytical and problem‑solving skills with the ability to identify operational challenges and propose practical solutions.

Benefits

• Strong team spirit and a lot of fun together.
• Safe, multi‑cultural and inclusive environment.
• Individual opportunities for growth and development.
• Inclusion and social diversity are firmly anchored values.
• Inclusion of diversity across gender, age, disabilities, religion, ethnic origin and sexual identity.