School Administrative Secretary - GEMS Education

Gems Education UAE; Dubai; On-site; AED 96,000 - 144,000; Full time

Job summary

GEMS Education is seeking an organised and professional School Administrative Secretary to support daily administrative operations at its school in Dubai, United Arab Emirates. The role involves secretarial duties, maintaining records, coordinating reports and schedules, and facilitating effective communication among faculty, staff, parents and students.

The candidate should have 2-3 years of relevant administrative or secretarial experience, strong organizational abilities, and proficiency in

Qualifications

• Bachelor's degree in Business Administration, Secretarial Studies, Office Administration or a related field.
• 2-3 years of relevant administrative or secretarial experience.
• Proficiency in Microsoft Office applications.
• Experience handling confidential information.

Responsibilities

• Perform a wide range of secretarial and administrative duties to support the school office.
• Maintain accurate administrative records, databases and filing systems.
• Organise and update calendars, schedules and other administrative information.
• Prepare and manage documents required for routine school administration.
• Coordinate reporting and documentation for administrative processes.
• Support communication between faculty, staff, parents and students.

Skills

Microsoft Office

Communication skills

Organizational skills

Education

Bachelor's degree in Business Administration, Secretarial Studies, Office Administration or a related field

Tools

School management systems

Job description

School Administrative Secretary - GEMS Education

School Administrative Secretary - GEMS Education Job Snapshot - Role: School Administrative Secretary - Location: Dubai, United Arab Emirates - Industry: Primary-Secondary Education - Function: Secretary-Executive Assistant - Experience: 2-3 years of relevant administrative or secretarial experience - Job Type: Full Time - Work Arrangement: On-site

GEMS Education is seeking an organised and professional School Administrative Secretary to support daily administrative operations at its school in Dubai, United Arab Emirates. The position involves providing secretarial and office administration support, maintaining accurate school records, coordinating reports, managing schedules and facilitating effective communication between faculty, staff, parents and students. The successful candidate will have strong organisational abilities, proficiency in Microsoft Office applications and experience handling administrative responsibilities in a professional environment. Previous experience working in a school or educational institution is preferred. This role requires excellent communication skills, attention to detail, discretion when handling confidential information and the ability to manage multiple responsibilities while meeting deadlines. The appointed candidate will contribute to the efficient functioning of the school office while maintaining GEMS Education 's professional standards, policies and procedures.

Job Details

Country: United Arab Emirates - City: Dubai - Industry: Primary-Secondary Education - Function: Secretary-Executive Assistant - Salary: Not disclosed - Gender: No Preference - Candidate Nationality: Not specified - Job Type: Full Time - Work Arrangement: On-site

Key Responsibilities

Secretarial and Administrative Support

• Perform a wide range of secretarial and administrative duties to support the efficient operation of the school office.
• Maintain accurate administrative records, databases, filing systems and school documentation.
• Organise and update calendars, schedules and other administrative information.
• Prepare, maintain and manage documents required for routine school administration.
• Ensure administrative records are properly organised, accessible and maintained in accordance with school procedures.
• Support the coordination of daily office activities and administrative requirements.
• Handle confidential school information professionally and with appropriate discretion.

Reporting and Documentation

• Compile and prepare weekly, monthly and annual administrative reports.
• Gather relevant information from different sources to support accurate reporting.
• Coordinate the preparation and distribution of reports to relevant school personnel.
• Maintain organised records and supporting documentation for administrative reporting.
• Ensure reports and related documents are prepared accurately and within required timeframes.

Office Coordination and School Events

• Coordinate office management activities to support smooth administrative operations.
• Assist with the organisation and coordination of school events.
• Communicate relevant event information and administrative updates to faculty, staff, parents and students.
• Support effective communication between different members of the school community.
• Coordinate administrative arrangements associated with school activities.
• Maintain a professional and organised office environment.

Communication and Stakeholder Support

• Communicate clearly and professionally with teachers, administrative colleagues, parents and students.
• Provide accurate information regarding relevant school administrative matters.
• Maintain positive working relationships across the school community.
• Demonstrate professionalism and discretion when handling sensitive information.
• Use effective interpersonal and communication skills to support day-to-day school operations.

Policies, Compliance and Professional Responsibilities

• Follow GEMS Education policies, procedures and professional codes of conduct.
• Ensure assigned administrative activities comply with applicable school requirements.
• Participate in staff meetings and committees when required.
• Maintain professional standards when handling school records and confidential information.
• Demonstrate flexibility when responding to changing administrative priorities.
• Undertake additional duties assigned by direct managers or dotted-line supervisors.
• Support responsibilities requiring additional time and effort when directed.
• Contribute to a collaborative and efficient administrative working environment.

Qualifications and Experience

Minimum Qualifications

• Bachelor 's degree in Business Administration, Secretarial Studies, Office Administration or a related field.

Minimum Experience

• 2-3 years of relevant administrative or secretarial experience.

Preferred Experience

• Previous administrative or secretarial experience within a school or educational environment.

Job-Specific Knowledge and Skills

• Proficiency in Microsoft Office applications.
• Ability to work with school management systems.
• Strong written and verbal communication skills.
• Excellent organisational and time-management abilities.
• Ability to manage multiple administrative responsibilities simultaneously.
• Strong interpersonal skills and a professional approach to communication.
• Ability to maintain accurate records, databases and filing systems.
• Competence in preparing administrative reports and coordinating documentation.
• Ability to manage calendars, schedules and office activities efficiently.
• Professional discretion when handling confidential information.
• Attention to detail and commitment to administrative accuracy.
• Flexibility to support additional responsibilities and changing priorities.
• Ability to work effectively with faculty, staff, parents and students.
• Commitment to following organisational policies and professional standards.

Safeguarding and Child Protection

GEMS Education is committed to safeguarding and promoting the welfare of children and young people. The organisation is dedicated to creating safe, supportive and inclusive learning environments where students can thrive. All employees, volunteers and partners are expected to share this commitment and uphold appropriate standards of professional conduct and child protection. As part of its safer recruitment procedures, successful applicants are subject to comprehensive pre-employment checks, including:

• Verification of identity.
• Verification of academic and professional qualifications.
• Review of employment history.
• Professional reference checks.
• Criminal record checks covering countries of residence and employment.
• Enhanced disclosure checks, where applicable.
• Prohibition and barring checks, where required.
• Overseas police clearance checks, where applicable.
• These checks are conducted in accordance with relevant local and international safeguarding requirements.
• Successful candidates must demonstrate a commitment to student safety, professional integrity and the safeguarding standards established by GEMS Education.

About GEMS Education

GEMS Education operates schools that provide educational opportunities for children and young people. The organisation places importance on maintaining safe, supportive and inclusive school environments. Administrative and secretarial staff contribute to the effective functioning of its schools by supporting communication, documentation, reporting and daily office operations. This position offers an opportunity to support a school community through organised administrative services, professional communication and reliable office coordination.