Executive Secretary - School Administration

Gems Education UAE; Dubai; On-site; AED 66,960 - 111,600; Full time

Job summary

Gems Education UAE is seeking an Executive Secretary for the GEMS Founders School in Dubai South. This full-time position involves supporting senior school operations and communication in a busy international school environment.

The ideal candidate will have a Bachelor’s degree and 3–4 years of experience in a similar role. Responsibilities include managing schedules and preparing school documents, alongside ensuring smooth daily office operations.

The salary range for this position is estimated between 6000–10000 AED, with final offers to be confirmed with the employer.

Qualifications

• 3–4 years of work experience in a similar role.
• Strong organizational skills to manage multiple priorities.
• Excellent interpersonal and communication skills.

Responsibilities

• Provide professional secretarial and administrative support.
• Manage schedules, meetings, and related documentation.
• Prepare and maintain school documents and correspondence.

Skills

Executive secretarial support

Calendar management

Parent communication

Document preparation

Meeting coordination

Education

Bachelor's degree from a recognized institution

Tools

Microsoft Office

Job description

Job Overview

Executive Secretary – School Administration for GEMS Founders School – Dubai South. This full‑time role supports senior school operations, communication, documentation, scheduling, and stakeholder coordination in a busy international school environment.

Key Responsibilities

• Provide professional secretarial and administrative support to school leadership and assigned departments.
• Manage schedules, meeting arrangements, calendars, appointments, reminders, and follow‑up actions.
• Prepare, format, file, and maintain school documents, letters, reports, records, and administrative correspondence.
• Support communication with parents, students, colleagues, vendors, and visitors in a courteous and accurate manner.
• Handle phone calls, emails, inquiries, messages, and information requests while maintaining confidentiality.
• Coordinate meeting agendas, minutes, action points, and related documentation when required.
• Assist with school events, community activities, extra‑curricular programmes, and internal coordination tasks.
• Maintain organized filing systems, digital records, contact lists, forms, and office information.
• Support smooth daily office operations by tracking tasks, managing priorities, and responding to urgent requirements.
• Work closely with academic and administrative teams to ensure information flow remains clear and timely.
• Help prepare presentations, notices, circulars, parent communication, and operational updates as needed.
• Maintain professional standards in visitor handling, front‑facing communication, and stakeholder service.
• Role‑model the school values of Grow, Flourish, and Discover through positive conduct and teamwork.

Ideal Profile

• Bachelor's degree from a recognized institution.
• 3–4 years of work experience in an executive secretary, administrative assistant, school secretary, office coordinator, or similar role.
• Strong organizational skills with the ability to manage multiple priorities in a busy school environment.
• Excellent interpersonal skills for working closely with colleagues, students, parents, and school leaders.
• Confident written and verbal communication skills.
• Good attention to detail when handling documents, schedules, records, and correspondence.
• Professional approach with discretion, confidentiality, reliability, and accountability.
• Ability to work independently while supporting wider team goals.
• Creative and enthusiastic mindset with willingness to support school life beyond routine administration.
• Comfortable using office software, email systems, calendars, digital files, and administrative tools.
• Positive attitude and commitment to contributing to the school community and culture.

Skills Set

• Executive secretarial support
• School administration
• Calendar management
• Meeting coordination
• Document preparation
• Parent communication
• Office coordination
• Records management
• Email handling
• Report formatting
• Confidential information handling
• Stakeholder supportAdministrative correspondence
• Event coordination
• Filing systems
• Task follow‑up
• Microsoft Office
• Communication skills
• Multitasking
• International school operations

Location & Compensation

Country: United Arab Emirates

City: Dubai

Salary range: 6000–10000 (estimated; final offer to be confirmed with employer)

Gender: Any

Nationality: Any