Executive Assistant - School Leadership
Gems Education UAE
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Job summary
Gems Education UAE is seeking a proactive Executive Assistant for School Leadership in Dubai. This role involves high-quality executive support to the Senior Leadership Team, alongside managing daily operations and coordinating stakeholder communication in a vibrant school environment.
The successful candidate will demonstrate strong organizational skills, effective communication abilities, and extensive experience in school administration, ensuring the smooth function of school activities and programs.
Qualifications
- 3 years of experience as an Executive Assistant or similar role in a school.
- Strong proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.
- Excellent English communication skills, both written and spoken.
Responsibilities
- Provide executive support to the Senior Leadership Team.
- Coordinate school functions and extra-curricular activities.
- Manage calendars, appointments, and stakeholder communication.
Skills
Education
Tools
Job description
Location: Dubai, United Arab Emirates
Industry: Primary-Secondary Education
Function: Secretary-Executive Assistant
Experience: Minimum 3 years of experience within a school environment
Job Type: Full-time
Executive Assistant – School Leadership is a key role in a Primary‑Secondary Education setting, providing high‑quality executive support to the Senior Leadership Team while managing daily school operations, stakeholder communication, sports programme administration, and extra‑curricular activities coordination. The position requires a proactive, organised, and service‑focused professional capable of working confidently in a fast‑paced school environment and managing multiple priorities with accuracy and professionalism.
Country: United Arab Emirates
City: Dubai
Salary: 7000-11000 (estimated, please confirm the final offer with the employer)
Gender: Any
Candidate Nationality: Any
- Provide professional executive and administrative support to the Senior Leadership Team.
- Manage calendars, meetings, appointments, documentation, correspondence, and follow‑up actions for senior leaders.
- Support the smooth running of school functions through accurate coordination, timely communication, and effective administrative planning.
- Communicate professionally and promptly with parents, staff, students, external stakeholders, and school visitors.
- Prepare reports, presentations, letters, notices, schedules, and other documents using Microsoft Office and relevant administrative systems.
- Maintain accurate files, records, trackers, communication logs, and operational documents in line with school procedures.
- Coordinate the administration of the school sports programme, including schedules, communication, participation records, and logistical support.
- Manage extra‑curricular activities administration, including activity planning support, registers, parent communication, staff coordination, and updates.
- Work with internal teams to support events, activities, meetings, sports arrangements, and community initiatives.
- Handle telephone calls, enquiries, and stakeholder communication with excellent etiquette and a helpful service approach.
- Monitor deadlines, prioritise tasks, and support senior leaders with time‑sensitive administrative requirements.
- Use school systems, Microsoft Office tools, and internal processes to improve organisation and workflow.
- Respond flexibly to changing school demands while maintaining accuracy, confidentiality, and professionalism.
- Build positive working relationships across leadership, teaching teams, support staff, parents, and wider school stakeholders.
- Follow GEMS Education policies, safeguarding expectations, school procedures, and professional codes of conduct at all times.
- Minimum 3 years of experience working within a school environment.
- Previous experience as an Executive Assistant, Personal Assistant, School Administrator, or senior administrative support professional is preferred.
- Experience in sports administration, extra‑curricular activities coordination, events coordination, or school programme support is a strong advantage.
- Excellent written and spoken English communication skills.
- Exceptional telephone etiquette and a professional approach to parent and stakeholder communication.
- Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Ability to use school systems, administrative platforms, trackers, and digital tools confidently.
- Strong organisational skills with excellent attention to detail.
- Ability to manage multiple tasks, competing priorities, and deadlines in a busy school environment.
- Strong presentation skills and the confidence to communicate clearly with diverse stakeholders.
- Proactive, resilient, solution‑focused, adaptable, and able to work independently when required.
- High level of confidentiality, reliability, and professional judgement.
- Positive relationship‑building skills across all areas of the school community.
- A UK‑enhanced DBS or equivalent police clearance is required for appointment.
- Executive assistance
- Senior leadership support
- School administration
- Calendar management
- Meeting coordination
- Parent communication
- Stakeholder communication
- Telephone etiquette
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Outlook
- Presentation skills
- Document preparation
- Administrative systems
- Record keeping
- Time management
- Multitasking
- Deadline management
- Sports programme administration
- Extra‑curricular activities coordination
- Event support
- School operations
- Confidentiality
- Problem solving
- Relationship building
- Written communication
- Spoken English
- Safeguarding awareness
This opportunity allows an Executive Assistant – School Leadership to play an important role in the daily success of a thriving Dubai school. The position offers varied responsibilities, close interaction with senior leaders, meaningful involvement in sports and extra‑curricular activities, and the chance to support a busy school community where organisation, communication, and service quality make a real impact. It is a strong fit for an experienced school administrator who enjoys responsibility, variety, and professional contribution within the Primary‑Secondary Education sector.
GEMS Education is a leading education provider in the UAE, operating a strong network of schools across Dubai and the wider region. The organisation supports high‑quality teaching, student wellbeing, safeguarding, professional school operations, and inclusive learning communities. Through its schools, GEMS Education provides structured environments where staff contribute to academic achievement, smooth administration, strong parent engagement, and positive student experiences.
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