Secretary to Principal - Executive Support

Gems Education UAE; Dubai; On-site; AED 78,120 - 111,600; Full time

Job summary

GEMS Education in Dubai is seeking a highly organized Secretary to Principal - Executive Support to manage the Principal's office operations with discretion and professionalism.

You will coordinate communications, appointments, school reports and visitor logistics while maintaining confidential records and supporting senior leadership during busy periods.

Qualifications

• Previous secretarial or executive office experience.
• Strong written and spoken English communication skills.
• Professional telephone manner and excellent interpersonal abilities.
• Experience managing calendars, correspondence, visitors and confidential documents.
• Ability to communicate tactfully with parents, employees, senior leaders and external representatives.
• Strong presentation and document preparation skills.
• Excellent organisation and time management capabilities.
• Discreet and trustworthy approach to confidential school and personnel information.
• Professional appearance and conduct suitable for a Principals office.
• Confidence working independently while coordinating with several school departments.
• Experience in an Education environment is advantageous.

Responsibilities

• Coordinate all secretarial and administrative functions within the Principal's office.
• Maintain clear, accurate and professional communication from and within the office.
• Liaise with school employees, parents, students and representatives of the GEMS Corporate Office.
• Coordinate with school secretaries regarding student, parent, faculty and employee matters.
• Manage the Principal's appointment calendar, meetings, priorities and scheduled commitments.
• Prepare, organise and monitor professional correspondence on behalf of the Principal.
• Support the Principal's public relations and external communication requirements.
• Receive visitors professionally and provide high-quality reception and hospitality.
• Screen enquiries and ensure important matters are directed to the Principal appropriately.
• Assist with the planning and organisation of school events, functions and official programmes.
• Coordinate publicity arrangements for noteworthy school activities and achievements.
• Help present school events positively through accurate internal and external communication.
• Support contract preparation, employee attendance reporting and personnel documentation.
• Maintain organised and confidential employee files and administrative records.
• Assist with annual reports, budget preparation documents and operational reports.
• Compile information requested by the Principal or Head of School accurately and on time.
• Track administrative deadlines, outstanding actions and required follow-up.
• Prepare meeting materials, agendas, documents and supporting records when required.
• Maintain filing systems that allow secure and efficient document retrieval.
• Handle sensitive school and employee information with strict confidentiality.
• Demonstrate integrity, diplomacy and sound judgement in all professional interactions.
• Manage multiple administrative priorities without compromising accuracy or service quality.
• Support the wider leadership team during major school events and peak operational periods.
• Perform other reasonable duties assigned by the Principal or Head of School.

Skills

Executive support

Calendar management

Appointment coordination

Professional correspondence

Reception management

Visitor hospitality

Public relations support

Confidential records

Budget administration

Event organisation

Office administration

English communication

Job description

Secretary to Principal - Executive Support Job Snapshot

Role: Secretary to Principal - Executive Support Location: Dubai, UAE Industry: Education Function: Secretary-Executive Assistant Experience: Previous secretarial or executive office experience Job Type: Full-time Position Overview Secretary to Principal - Executive Support in Dubai, UAE is an Education opportunity for an experienced administrative professional who can coordinate the daily functions of the Principal 's office with discretion, accuracy and professionalism. GEMS Education is hiring a highly organised secretary to manage executive communication, appointments, school reports, visitor coordination and confidential administrative matters within a British curriculum school.

Job Details Country: UAE City: Dubai Industry: Education Function: Secretary-Executive Assistant Salary: 7000-10000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer. Gender: Any Candidate Nationality: Any Job Type: Full-time Role Context The Secretary to Principal - Executive Support will ensure the smooth operation of the Principal 's office by coordinating communication, schedules, records, visitors and school administration.

Key Responsibilities

• * Coordinate all secretarial and administrative functions within the Principal 's office.


• * Maintain clear, accurate and professional communication from and within the office.


• * Liaise tactfully with school employees, parents, students and representatives of the GEMS Corporate Office.


• * Coordinate with school secretaries regarding student, parent, faculty and employee matters.


• * Manage the Principal 's appointment calendar, meetings, priorities and scheduled commitments.


• * Prepare, organise and monitor professional correspondence on behalf of the Principal.


• * Support the Principal 's public relations and external communication requirements.


• * Receive visitors professionally and provide high-quality reception and hospitality.


• * Screen enquiries and ensure important matters are directed to the Principal appropriately.


• * Assist with the planning and organisation of school events, functions and official programmes.


• * Coordinate publicity arrangements for noteworthy school activities and achievements.


• * Help present school events positively through accurate internal and external communication.


• * Support contract preparation, employee attendance reporting and personnel documentation.


• * Maintain organised and confidential employee files and administrative records.


• * Assist with annual reports, budget preparation documents and operational reports.


• * Compile information requested by the Principal or Head of School accurately and on time.


• * Track administrative deadlines, outstanding actions and required follow-up.


• * Prepare meeting materials, agendas, documents and supporting records when required.


• * Maintain filing systems that allow secure and efficient document retrieval.


• * Handle sensitive school and employee information with strict confidentiality.


• * Demonstrate integrity, diplomacy and sound judgement in all professional interactions.


• * Manage multiple administrative priorities without compromising accuracy or service quality.


• * Support the wider leadership team during major school events and peak operational periods.


• * Perform other reasonable duties assigned by the Principal or Head of School.

Ideal Profile

• * Previous experience in a secretarial, executive assistant or senior administrative support role.


• * Strong written and spoken English communication skills.


• * Professional telephone manner and excellent interpersonal abilities.


• * Experience managing calendars, correspondence, visitors and confidential documents.


• * Ability to communicate tactfully with parents, employees, senior leaders and external representatives.


• * Strong presentation and document preparation skills.


• * Excellent organisation and time management capabilities.


• * Ability to manage several tasks and deadlines simultaneously.


• * High attention to detail when preparing reports, records and official correspondence.


• * Discreet and trustworthy approach to confidential school and personnel information.


• * Professional appearance and conduct suitable for a Principal 's office.


• * Confidence working independently while coordinating with several school departments.


• * Previous experience in an Education environment will be advantageous.


• * Ability to remain calm, helpful and efficient during demanding situations.

Skills Set

• * Executive secretarial support


• * Principal office administration


• * Calendar management


• * Appointment coordination


• * Professional correspondence


• * Executive communication


• * Reception management


• * Visitor hospitality


• * Parent communication


• * Employee liaison


• * Confidential records management


• * School administration


• * Meeting coordination


• * Event organisation


• * Public relations support


• * Personnel documentation


• * Contract administration


• * Attendance reporting


• * Employee file management


• * Annual report preparation


• * Budget administration support


• * Document preparation


• * Filing systems


• * Telephone communication


• * English writing skills


• * Presentation skills


• * Time management


• * Multitasking


• * Administrative follow-up


• * Professional confidentiality

Why Join Us

This position offers a stable administrative career within Dubai 's established Education sector and direct exposure to senior school leadership operations. The successful candidate can strengthen executive support, stakeholder communication and school administration expertise while contributing to the efficient launch and long-term development of a GEMS Founders school.

About the Company

GEMS Education operates a broad network of schools across the UAE and international markets. Its GEMS Founders schools deliver accessible British curriculum education supported by experienced academic leaders, organised administrative teams and modern school facilities.