Secretary - School Administration

LEAMS Education; Dubai; On-site; AED 78,120 - 122,760; Full time

Benefits offered by this job

Tax-free salary

Medical insurance

Free tuition for employees' children

Professional development opportunities

Job summary

LEAMS Education is seeking a Secretary for School Administration in Dubai to provide high-level administrative and secretarial support to leadership. The ideal candidate should have at least 5 years of secretarial or administrative experience and excellent English communication skills.

This role involves coordinating meetings, managing calendars, drafting documents, and maintaining confidentiality in a dynamic school environment. The position offers a tax-free salary, medical insurance, and professional development opportunities.

Qualifications

• Minimum 5 years of hands-on secretarial or administration experience.
• Excellent verbal and written professional communication skills in English.
• Strong problem-solving ability and capacity to work independently.

Responsibilities

• Coordinate meetings, appointments, and school-related events.
• Draft letters, reports, and other official documents.
• Manage calendar appointments and improve office systems.

Skills

Secretarial support

Executive assistance

Calendar management

Professional correspondence

English communication

Education

Bachelor's or Master's degree from an accredited university

Tools

MS Office tools

Job description

Secretary - School Administration Job Snapshot

Location: Dubai, United Arab Emirates

Industry: Education Management

Function: Administration

Experience: Minimum 5 years secretarial or administrative experience

Job Type: Full‑time

Country: United Arab Emirates

City: Dubai

Salary: 7000-11000 monthly (Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer)

Gender: Any

Candidate Nationality: Any

Position Overview

Secretary - School Administration in Dubai, United Arab Emirates is a professional Education Management role focused on executive support, calendar coordination, communication management, documentation, stakeholder liaison, and confidential administrative assistance within a school group environment. This position is suitable for a highly organized and people-oriented secretary with strong multitasking ability, excellent English communication skills, and experience supporting senior leadership in the education sector.

Role Context

The Secretary - School Administration will provide high-level administrative and secretarial support to Directors, Group School Principals, and senior stakeholders. The role requires strong knowledge of school operations, KHDA regulations, inspection frameworks, standard operating procedures, curriculum requirements, compliance, resource coordination, and professional communication. The successful candidate will manage calendars, prepare documents, coordinate meetings, handle correspondence, support events, maintain confidentiality, and ensure timely completion of administrative tasks in a fast‑paced school environment.

Key Responsibilities

• Coordinate meetings, appointments, strategic activities, leadership schedules, and school‑related events.
• Manage calendar appointments and support the professional communication and public relations needs of Directors.
• Draft letters, reports, proposals, memos, briefing papers, presentations, and other official documents.
• Coordinate oral and written communication with prospects, internal teams, parents, visitors, and external stakeholders.
• Act as the first point of contact between the Board of Directors and internal or external stakeholders.
• Handle incoming phone calls, emails, visitor interactions, and official correspondence in a professional and courteous manner.
• Correspond on behalf of senior leadership when required while maintaining accuracy, tone, and confidentiality.
• Take minutes of meetings or hearings and prepare final documents for circulation.
• Prepare and disseminate memos, documents, reports, presentations, and communication materials.
• Assist colleagues with planning, organizing, distributing information, and completing administrative tasks.
• Support Group School Principals with administrative coordination, documentation, and communication follow‑up.
• Maintain professional filing systems, improve office systems, and support resource management where required.
• Carry out background research, compile information, and present findings clearly to leadership.
• Prioritize multiple assignments with attention to detail, accuracy, deadlines, and confidentiality.
• Support compliance‑related documentation connected to school procedures, KHDA expectations, inspection frameworks, and internal operating standards.
• Meet and greet visitors at different levels of seniority and represent the school group professionally.
• Maintain confidentiality across all duties involving leadership communication, employee information, school documents, and stakeholder matters.
• Work collaboratively with teams across the group while adapting to different cultures, departments, and operational needs.

Ideal Profile

• Bachelor's or Master's degree from an accredited university.
• Minimum 5 years of hands‑on secretarial, executive assistant, or senior administrative experience.
• Previous experience in a similar role within the education sector is preferred.
• Good understanding of KHDA regulations, school inspection frameworks, school standard operating procedures, curriculum requirements, compliance, and resource management.
• Excellent verbal and written professional communication skills in English.
• Advanced proficiency in MS Office tools including Word, Excel, PowerPoint, Outlook, and document formatting.
• Strong calendar management, meeting coordination, documentation, filing, and presentation preparation skills.
• Ability to complete assignments on time with minimal supervision.
• Excellent problem‑solving ability and capacity to work independently.
• Detail‑oriented approach with strong research, organization, follow‑up, and information management skills.
• Ability to handle a fast‑paced school group environment with professionalism and composure.
• Strong interpersonal skills with a people‑oriented and service‑focused attitude.
• Flexible, adaptable, culturally aware, and able to work effectively as part of a team.
• High level of confidentiality, discretion, and professional conduct.

Skills Set

• Secretarial support
• School administration
• Executive assistance
• Calendar management
• Meeting coordination
• Minutes of meeting
• Office management
• Professional correspondence
• Report writing
• Proposal drafting
• Presentation preparation
• MS Office tools
• Filing systems
• Document control
• Stakeholder communication
• Visitor management
• Phone and email handling
• Board support
• Director support
• Principal coordination
• KHDA regulations
• School inspection framework
• Compliance support
• SOP knowledge
• Curriculum coordination awareness
• Resource management
• Confidentiality
• Research skills
• Multitasking
• Problem‑solving
• English communication

Why Join Us

This opportunity is ideal for a Secretary who wants to build a long‑term career within a respected Dubai education group. The role offers a tax‑free salary, medical insurance, free tuition for employees' children in group‑affiliated schools, professional development through CPD programs, and other benefits as per UAE labor law.

About the Company

LEAMS Education operates British curriculum and CBSE schools in Dubai with a strong focus on academic quality, employee development, and student‑centered education. The group promotes professional growth through learning and development goals, vibrant CPD programs, and the sharing of knowledge, ideas, and best practices across its schools. LEAMS Education provides a collaborative school environment where employees are supported to grow, contribute, and build meaningful long‑term careers.