Sales Operations Assistant

HUMAN-AI-Z Nexus Technology; Dubai; On-site; AED 134,000 - 201,000; Full time

Job summary

HUMAN-AI-Z Nexus Technology is seeking an Office Operations Coordinator to manage daily administrative tasks and ensure office supplies are stocked. You will handle calendars, meetings, and travel arrangements while serving as the first point of contact for inquiries.

The role requires 0–2 years in an administrative or operations support environment and a Bachelor's or Diploma in a relevant field. Proficiency in MS Office or Google Workspace is expected, with strong discretion and communication

Qualifications

• 0–2 years of experience in administrative or operations support.
• Bachelor's degree or diploma in a relevant field.
• Strong time-management and discretion are essential.
• Excellent communication abilities and professional presentation.
• Proficiency in productivity suites (MS Office, Google Workspace).

Responsibilities

• Coordinate daily administrative tasks and manage department email correspondence.
• Schedule and coordinate meetings, rooms, and travel arrangements or events.
• Serve as a communication hub for internal and external inquiries and greet visitors.
• Perform data entry and basic reporting using Office or Workspace tools.
• Assist with basic bookkeeping tasks and petty cash following company policy.

Skills

Time management

Discretion

Communication

Education

Bachelor's or Diploma (relevant field)

Tools

Microsoft Office

Google Workspace

Job description

• Office Operations Management: Coordinate daily administrative tasks, such as managing department-specific email correspondence and ensuring office supplies are consistently stocked.




• Scheduling and Coordination: Manage calendars, book meeting rooms, and organize travel arrangements or company events to ensure smooth time management for the team.




• Communication Hub: Act as the first point of contact for internal and external inquiries, directing phone calls, and greeting visitors with a professional and helpful demeanor.




• Data Entry and Reporting: Accurately maintain databases, update records, and prepare basic reports or presentations using software like Microsoft Office or Google Workspace.




• Financial Administration Support: Assist with basic bookkeeping tasks, such as processing invoices, tracking expenses, and managing petty cash in alignment with company policy.

Desired Candidate Profile

• Experience: 0-2 years of relevant experience in an administrative or operations support role.




• Education: Bachelor's Degree or Diploma in a relevant field.




• Nationality: Must be a Saudi/UAE National.




• Skills: Proficiency in productivity suites (e.g., Microsoft Office, Google Workspace).




• Attributes: Strong time-management skills, a high level of discretion, and excellent communication abilities.