Administration Assistant UAE Nationals Only

Savills Middle East; Dubai; On-site; AED 56,000 - 100,000; Full time

Job summary

Savills Middle East is seeking an Administrative Assistant to join our Dubai office at Marina Plaza, Dubai Marina. The role requires strong organizational skills, bilingual English/Arabic proficiency, and the ability to support multiple departments with invoices, travel, and document control.

You will coordinate daily office operations, liaise with vendors, prepare travel itineraries, and manage onboarding and meeting arrangements in a fast-paced environment.

Qualifications

• Fluent English and Arabic – written and spoken.
• Highly computer literate in all Microsoft Office applications (Word, PowerPoint, Outlook, Excel).
• Strong communication and customer service skills.
• Excellent organizational and multitasking abilities.
• Ability to work independently and as part of a team.
• Presentable and confident demeanor.
• Detail-oriented and proactive problem solver.
• Adaptability and flexibility in a fast-paced environment.

Responsibilities

• Office Management: Maintain office supplies, coordinate with vendors, handle daily office operations (alongside our Office Assistant)
• Invoicing: Prepare invoices and track payments.
• Travel Booking: Arrange flights, hotels, transport, and prepare travel itineraries.
• Document Control: Manage filing systems, maintain secure and organised records.
• PQQ & Client Onboarding: Prepare PQQ documents, gather required information, manage onboarding checklists and client documentation.
• General Administration: Organize internal meetings, including meeting room booking, preparing meeting rooms and refreshments (alongside our Office Assistant)

Skills

Bilingual English/Arabic

MS Office

Communication

Organization

Teamwork

Presentation

Detail orientation

Adaptability

Tools

MS Office

Job description

Job Description:

The Role

We are seeking a dynamic and organized Administrative Assistant to join our office. The ideal candidate will play a crucial role in ensuring smooth daily operations and providing administrative support to various departments. This position requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently. This role is based in our office in Marina Plaza, Dubai Marina.

Key Responsibilities

• Office Management: Maintain office supplies, coordinate with vendors, handle daily office operations (alongside our Office Assistant)
• Invoicing: Prepare invoices and track payments.
• Travel Booking: Arrange flights, hotels, transport, and prepare travel itineraries.
• Document Control: Manage filing systems, maintain secure and organised records.
• PQQ & Client Onboarding: Prepare PQQ documents, gather required information, manage onboarding checklists and client documentation.
• General Administration: Organize internal meetings, including meeting room booking, preparing meeting rooms and refreshments (alongside our Office Assistant)

Skills, Knowledge And Experience

• Fluent English and Arabic – written and spoken.
• Highly computer literate in all Microsoft office application (Word, PowerPoint, Outlook, Excel). Able to evaluate the IT needs of the office and communicate with Savills IT central team
• Strong communication and customer service skills
• Excellent organizational and multitasking abilities
• Ability to work independently and as part of a team
• Presentable and confident demeanour
• Detail-oriented and proactive problem solver
• Adaptability and flexibility in a fast-paced environment

Over 42,000 people work for us in more than 700 offices all over the world. This breadth of global coverage, combined with specialist services and market insight, means we'll always have an expert who is local to you.

Requirements: