Sales & Admin Operations Specialist

AW Rostamani Group; Dubai; On-site; AED 89,000 - 167,000; Full time

Job summary

AW Rostamani Group is seeking an experienced Office Administrator to support the Sales & Marketing Senior Managers and top executives. You will handle calendars, meetings, travel arrangements, and correspondence, while maintaining confidentiality and coordinating with IT, HR, and finance to ensure smooth operations.

You will organize onboarding for new hires, liaise with vendors, manage office supplies, and assist in maintaining SOP and DOA adherence.

Qualifications

• Bachelor’s degree or equivalent preferred.
• A minimum of 3-5 years of experience in Office Administration / Administrative Executive.
• Fluency in English; Arabic is an advantage.

Responsibilities

• Provide administrative assistance to AAC Sales & Marketing Senior Managers (Sr. Director, Directors, and GMs).
• Assist other Senior Executives (CEO and COO) as needed.
• Draft, prepare, and proofread memos, business letters, and other official correspondence.
• Manage calendars, schedule, and organize meetings for Senior Managers.
• Organize travel arrangements, including visa applications and accommodations.
• Handle phone calls and messages promptly, addressing inquiries and concerns professionally.
• Provide backup support for administrative staff during their absence.
• Maintain confidential files and documents.

Education

Bachelor’s degree or equivalent

Job description

AW Rostamani Group is seeking an experienced Office Administrator to support the Sales & Marketing Senior Managers and top executives. You will handle calendars, meetings, travel arrangements, and correspondence, while maintaining confidentiality and coordinating with IT, HR, and finance to ensure smooth operations.

You will organize onboarding for new hires, liaise with vendors, manage office supplies, and assist in maintaining SOP and DOA adherence.