Senior Project Administrative Specialist

AW Rostamani Holdings LLC; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

AW Rostamani Holdings LLC in Dubai seeks an experienced administrative professional to support the Projects Department, organizing documentation and coordinating meetings across all project stages from design to handover.

Responsibilities include supporting the paperless initiative via Aconex, tracking time for AWRP team, arranging meetings with consultants and contractors, taking minutes, and assisting with procurement and payment records in coordination with Finance.

Qualifications

• Minimum 3–5 years in an administrative role, preferably in real estate, construction, or property development.
• Fluent in English (written and spoken).
• UAE Nationals only; must hold a valid UAE Family Book and meet eligibility requirements.

Responsibilities

• Support administrative requirements of the Projects Department and organize project documentation.
• Assist in organising and maintaining documentation across all project stages from design to handover.
• Support paperless initiatives using Aconex and related systems.
• Maintain and track time allocation records and submit to Finance monthly.
• Coordinate and schedule project meetings with internal teams, consultants, contractors, and suppliers.
• Take minutes and follow up on actions from key meetings.
• Assist with variation finalisation, tender reviews and tender comparisons when required.
• Liaise with internal departments and stakeholders for project-related needs.

Skills

Strong organisational skills

Effective communication

Attention to detail

Independent work

Multitasking

Fluent in English

Tools

Microsoft Office

Job description

AW Rostamani Holdings LLC in Dubai seeks an experienced administrative professional to support the Projects Department, organizing documentation and coordinating meetings across all project stages from design to handover.

Responsibilities include supporting the paperless initiative via Aconex, tracking time for AWRP team, arranging meetings with consultants and contractors, taking minutes, and assisting with procurement and payment records in coordination with Finance.