Front Office & Admin Coordinator

Al Rostamani Group; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

Al Rostamani Group is seeking an office administrator to ensure the front office is managed efficiently and calls are attended to promptly. The role involves supporting the sales department, handling communications, and coordinating day-to-day office tasks.

The ideal candidate will have a Bachelor’s or Diploma with 1–2 years’ secretariat/administration experience, strong English communication, and proficiency in MS Word, Excel, and PowerPoint.

Qualifications

• Bachelor’s degree or Diploma.
• 1–2 years’ experience in secretariat/administration.
• Good English and communication skills (verbal and written).
• Proficient in MS Word, Excel and PowerPoint.

Responsibilities

• Handles incoming calls promptly and transfers to concerned department/person to ensure the caller’s requirements are addressed in a timely manner.
• Ensures that all outgoing calls (international, faxes, staff personal calls) are logged properly for accounts purposes.
• Distributes inter-office correspondence prepared or received from other department to concerned persons to ensure proper dissemination of information.
• Handles administrative functions (i.e. photocopying of office documents, incoming/outgoing fax) to provide support to the sales department.
• In the absence of Sales Executives, attends to walk-in customers and telephone inquiries to ensure that their requirements are addressed in a timely manner. Forwards the information to the Sales Executive for follow-up.
• Logs attendance of sales employees to ensure proper monitoring of attendance for payroll purposes.
• Handling Courier, stationary requirement.
• Assist in Day-to-day office administration.

Skills

English skills

Communication

MS Office

Coordination

Confidentiality

Office equipment

Education

Bachelor’s degree or Diploma

Tools

MS Word

Excel

PowerPoint

Job description

Al Rostamani Group is seeking an office administrator to ensure the front office is managed efficiently and calls are attended to promptly. The role involves supporting the sales department, handling communications, and coordinating day-to-day office tasks.

The ideal candidate will have a Bachelor’s or Diploma with 1–2 years’ secretariat/administration experience, strong English communication, and proficiency in MS Word, Excel, and PowerPoint.