Executive Administrative Coordinator for Senior Management

AW Rostamani Holdings LLC; Dubai; On-site; AED 90,000 - 130,000; Full time

Job summary

AW Rostamani Holdings LLC in Dubai seeks an experienced Administration Coordinator to provide comprehensive support to senior management. The role focuses on managing the Director's calendar, organizing meetings, handling communications, drafting bilingual documents, and ensuring smooth office operations.

We value 5+ years of relevant experience, strong English communication skills, and the ability to coordinate travel, meetings, and reports efficiently in a fast-paced environment.

Qualifications

• Bachelor’s Degree or equivalent.
• Minimum 5 years of experience as an Administration coordinator.
• Excellent written and verbal English communication.

Responsibilities

• Manage the Director calendar, scheduling meetings and appointments.
• Prepare, organize meeting agendas, take minutes, and follow up on actions.
• Screen and direct calls, emails, and other correspondence.
• Draft and proofread Arabic documents, emails, and reports.
• Coordinate travel arrangements for staff.
• Prepare meeting materials, presentations, and agendas.
• Coordinate with Legal to facilitate work processes.
• Raise Pandadocs and manage administrative workflows.
• Attend meetings with external stakeholders and maintain relationships.

Skills

Communication

Computer Skills

Education

Bachelor’s Degree or equivalent

Job description

AW Rostamani Holdings LLC in Dubai seeks an experienced Administration Coordinator to provide comprehensive support to senior management. The role focuses on managing the Director's calendar, organizing meetings, handling communications, drafting bilingual documents, and ensuring smooth office operations.

We value 5+ years of relevant experience, strong English communication skills, and the ability to coordinate travel, meetings, and reports efficiently in a fast-paced environment.