HR & Office Operations Specialist

Confidential Company; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

Confidential Company in Dubai seeks an experienced Office Administrator to support HR, finance, and operations with professional communication and meticulous record-keeping. You will manage schedules, prepare reports, coordinate vendors, and assist in events and onboarding tasks.

The ideal candidate has 2–5 years in administrative roles, proficient in Microsoft Office, ERP experience, and a strong eye for detail. A proactive team player who maintains confidentiality will thrive in this role.

Qualifications

• Bachelor's degree in Business Administration or related field preferred.
• 2–5 years of experience in administrative or office support role.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to multitask and work under minimal supervision.
• High attention to detail and problem-solving skills.
• Experience with ERP or office management software
• Strong interpersonal and customer service skills.
• Ability to maintain confidentiality and handle sensitive information.
• Team-oriented with a proactive attitude.

Responsibilities

• HR 360Handle incoming calls emails and correspondence professionally
• Maintain office records files and documentation in both physical and digital formats
• Schedule meetings appointments and travel arrangements for management
• Prepare reports presentations and other business documents
• Coordinate with vendors and service providers for office supplies and maintenance
• Monitor office inventory and procure stationery and other office requirements
• Assist in organizing company events meetings and training programs
• Maintain employee attendance records and support HR with onboarding and administrative tasks
• Process invoices expense reports and petty cash records as required
• Ensure compliance with company policies and administrative procedures
• Handle confidential information with discretion and professionalism
• Provide general administrative support to various departments

Skills

Microsoft Office

Communication skills

Organizational skills

Multitasking

Attention to detail

Confidentiality

Education

Bachelor's degree in Business Administration

Tools

ERP systems

Job description

Confidential Company in Dubai seeks an experienced Office Administrator to support HR, finance, and operations with professional communication and meticulous record-keeping. You will manage schedules, prepare reports, coordinate vendors, and assist in events and onboarding tasks.

The ideal candidate has 2–5 years in administrative roles, proficient in Microsoft Office, ERP experience, and a strong eye for detail. A proactive team player who maintains confidentiality will thrive in this role.