Regional Administrative Assistant | Diary, Travel & Coordination

ADIB - Abu Dhabi Islamic Bank; Abu Dhabi; On-site; AED 60,000 - 80,000; Full time

Job summary

ADIB - Abu Dhabi Islamic Bank in Abu Dhabi is seeking an Admin Assistant to handle day-to-day administrative tasks and provide full support to the regional head and units.

The role includes managing diaries, coordinating travel, preparing materials, and liaising with IT, HR, Marketing, and other departments to fulfill requests. Strong MS Office skills and bilingual English/Arabic preferred.

Qualifications

• Excellent English communication; Arabic preferred.
• Strong organizational and diary management skills.
• Ability to liaise across departments (IT, HR, Marketing).
• Proficient in Microsoft Office suite.
• Experience with travel arrangements.

Responsibilities

• Organize diary and schedule internal meetings for team, prioritizing Head of Department.
• Coordinate communications with departments and external clients to fulfill requests.
• Arrange conferences, invitations, and marketing materials.
• Plan business trips including approvals, visa, bookings, and transport.
• Monitor department expenses; file reimbursements and reports.
• Support recruitment processes and coordinate with HR.

Skills

Communication skills

Analytical skills

Presentation skills

Customer service

Administration skills

Tools

Microsoft Office

Job description

ADIB - Abu Dhabi Islamic Bank in Abu Dhabi is seeking an Admin Assistant to handle day-to-day administrative tasks and provide full support to the regional head and units.

The role includes managing diaries, coordinating travel, preparing materials, and liaising with IT, HR, Marketing, and other departments to fulfill requests. Strong MS Office skills and bilingual English/Arabic preferred.