Receptionist/Secretray

Modular Design; Dubai; On-site; AED 42,000 - 66,000; Full time

Job summary

Modular Design in Dubai seeks a courteous Receptionist/Secretary to be the first point of contact, welcoming visitors, handling calls and mails, and supporting daily office operations. You will manage appointments, maintain files and databases, coordinate office supplies, and assist management with various administrative tasks to keep the office running smoothly in a fast-paced design consultancy.

The role requires excellent communication, strong organization, multitasking ability, and a

Qualifications

• Diploma or degree in business administration, office management, or related field.
• Excellent communication and interpersonal skills.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Willingness to transfer to the site office when required.

Responsibilities

• Front Desk & Visitor Management: Welcome and assist visitors, clients, and staff in a professional and courteous manner.
• Communication & Correspondence: Answer, screen, and direct incoming calls and emails efficiently.
• Administrative Support: Schedule appointments and meetings; maintain and update office files, records, and databases.
• Office Coordination & Supplies: Monitor and manage office supplies; coordinate with vendors and service providers for maintenance and logistics.
• Confidentiality & UAE Compliance: Handle sensitive information with discretion and promote UAE workplace standards.

Skills

Communication

Interpersonal skills

Organization

Multitasking

Professionalism

Education

Diploma or Degree in Business Administration / Office Management

Tools

MS Office

Job description

We Modular Design Engineering Consultants are seeking a polite, organized, and professional Receptionist/Secretary to join our team. The successful candidate will be the first point of contact for visitors, handle administrative tasks, and support smooth office operations.

Responsibilities

• Front Desk & Visitor Management
  • Welcome and assist visitors, clients, and staff in a professional and courteous manner.
  • Manage visitor logs and issue access passes where applicable.
  • Ensure reception area is clean, organized, and presentable at all times.
• Communication & Correspondence
  • Answer, screen, and direct incoming calls and emails efficiently.
  • Handle incoming and outgoing mail, courier services, and official communications.
  • Draft, format, and proofread correspondence, reports, and presentations.
• Administrative Support
  • Schedule appointments and meetings
  • Maintain and update office files, records, and databases.
  • Assist management with daily administrative tasks and office coordination.
• Office Coordination & Supplies
  • Monitor and manage office supplies and inventory.
  • Coordinate with vendors and service providers for office maintenance and logistics.
  • Ensure smooth day-to-day operations of the office.
• Confidentiality & Professionalism
  • Handle sensitive and confidential information with discretion.
  • Maintain professionalism in all internal and external interactions.
• UAE Compliance & Standards
  • Ensure all office practices comply with UAE labor laws and workplace regulations.
  • Be aware of cultural sensitivities and promote a professional environment suitable for the UAE workplace.
• Support to Teams
  • Assist other departments and staff members as needed.
  • Facilitate internal communication and coordination among team members.
  • Help organize events, meetings, and office functions.

Requirements

• Diploma or Degree in Business Administration, Office Management, or related field.
• Previous experience as a receptionist or secretary is preferred.
• Excellent communication and interpersonal skills.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Professional appearance and courteous demeanor.
• Strong organizational and multitasking abilities.
• Willingness to transfer to the site office when required

Interested in this position?

We look forward to hearing from you.