Receptionist- Emiratisation

Confidential Company; Dubai; On-site; AED 167,400 - 279,000; Full time

Job summary

Confidential Company in Dubai is seeking an experienced Executive Assistant to manage the schedule, meetings, and travel arrangements for the Department Head. The ideal candidate will have a Bachelor's degree and at least 5 years of experience in a similar role.

Key responsibilities include preparing documents and correspondence, maintaining organized filing systems, and handling communication. Strong organizational skills and discretion are a must, as well as proficiency in Microsoft Office Suite.

Qualifications

• Minimum 5 years of experience in a senior secretarial or executive assistant role.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Manage the schedule, meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, presentations, and correspondence.
• Maintain organized filing systems (physical and electronic).
• Arrange and coordinate meetings, take minutes, and follow up on action items.
• Handle internal and external communication on behalf of the Department Head.
• Represent the office of the Department Head professionally in all interactions.

Skills

Excellent written and verbal communication skills

Strong organizational and multitasking skills

Proficiency in Microsoft Office Suite

High level of discretion and integrity

Education

Bachelor's degree in Business Administration or related field

Job description

Responsibilities

• Manage the schedule, meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, presentations, and correspondence.
• Maintain organized filing systems (physical and electronic).
• Arrange and coordinate meetings, take minutes, and follow up on action items.
• Assist in preparing agendas, briefings, and meeting materials.
• Handle internal and external communication on behalf of the Department Head.
• Screen phone calls, emails, and correspondence, responding or redirecting as appropriate.
• Maintain strict confidentiality of sensitive information.
• Represent the office of the Department Head professionally in all interactions.
• Liaise with internal departments and external stakeholders.
• Assist in coordination and follow-up of strategic initiatives or projects led by the Department Head.
• Perform other duties as assigned to support the Department Head’s office.

Qualifications

• Bachelor’s degree in Business Administration, Office Management, or related field.
• Minimum 5 years of experience in a senior secretarial or executive assistant role.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking skills.
• High level of discretion and integrity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work under pressure and meet deadlines.