Executive Secretary

HUMAN-AI-Z Nexus Technology; Dubai; On-site; AED 60,000 - 110,000; Full time

Job summary

HUMAN-AI-Z Nexus Technology in Dubai seeks an organized and experienced Executive Secretary to provide administrative and secretarial support to senior management. The role requires strong communication, superb organization, and the ability to handle confidential information professionally.

Responsibilities include managing calendars, preparing documents, coordinating meetings and travel, and maintaining orderly filing systems. UAE experience is a plus and a relevant degree is preferred.

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficient in MS Office (Word, Excel, and PowerPoint).
• Ability to handle confidential information discreetly.
• UAE experience is advantageous.
• Bachelor’s degree or relevant administrative qualification preferred.

Responsibilities

• Manage executive calendars, appointments, and meetings.
• Prepare correspondence, reports, and presentations.
• Handle phone calls, emails, and business communications.
• Coordinate meetings and events.
• Prepare meeting agendas and take minutes.
• Maintain confidential files and documents.
• Coordinate with internal departments and external parties.
• Arrange travel bookings and itineraries.
• Monitor incoming and outgoing correspondence.
• Assist management with daily administrative tasks and special projects.
• Maintain organized filing and document management system.
• Handle confidential information with discretion.

Skills

Communication

Calendar management

Multitasking

Attention to detail

Education

Bachelor’s degree or relevant qualification

Tools

MS Office

PowerPoint

Job description

A reputable company is hiring an organized and experienced Executive Secretary to provide administrative and secretarial support to senior management. The ideal candidate should have excellent communication skills, strong organizational abilities, and the ability to handle confidential information professionally.

Responsibilities

• Manage executive calendars, appointments, and meetings.
• Prepare correspondence, letters, reports, presentations, and other documents.
• Handle phone calls, emails, and business communications.
• Schedule and coordinate meetings, appointments, and business events.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Maintain confidential files, records, and important documents.
• Coordinate with internal departments, clients, and external parties.
• Arrange travel bookings, accommodation, and business itineraries when required.
• Monitor incoming and outgoing correspondence.
• Assist management with daily administrative tasks and special projects.
• Maintain an organized filing and document management system.
• Handle confidential information with discretion.

Requirements

• Previous experience as an Executive Secretary, Secretary, or similar administrative role.
• Excellent written and verbal communication skills.
• Strong knowledge of MS Office, including Word, Excel, and PowerPoint.
• Excellent organizational and time-management skills.
• Ability to manage multiple tasks and meet deadlines.
• Professional telephone and email etiquette.
• Strong attention to detail.
• Ability to handle confidential information responsibly.
• UAE experience is an advantage.
• Bachelor’s degree or relevant administrative qualification is preferred.