Executive Secretary

Gulf Dates Trading; Dubai; On-site; AED 55,800 - 89,280; Full time

Job summary

Gulf Dates Trading is seeking an administrative support professional in Dubai. The role involves high-level support to senior executives, scheduling meetings, managing correspondence, and maintaining records.

Candidates must exhibit excellent organizational and communication skills, be fluent in English and Arabic, and possess proficiency in Microsoft Office. The ability to manage time effectively in a busy environment is also essential.

Qualifications

• Excellent verbal and written communication skills both in English and Arabic.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Extensive knowledge of office administration and clerical procedures.
• Proficient with Microsoft Office Suite and ability to learn new software.

Responsibilities

• Provides high-level administrative support to the senior executive.
• Schedules and attends meetings on behalf of executives.
• Handles outgoing and incoming correspondence.
• Maintains executive's agenda and assists in planning appointments.
• Performs office tasks including maintaining records and ordering supplies.

Skills

Excellent verbal and written communication skills in English and Arabic

Organizational skills and attention to detail

Time management skills

Ability to function in a high-paced environment

Knowledge of office administration

Proficiency with Microsoft Office Suite

Job description

Duties/Responsibilities

• Provides high-level administrative support and assistance to the senior executive.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Handle and prioritize all outgoing or incoming correspondence (e‑mail, letters, packages etc.).
• Greeting visitors and directing them to the appropriate place.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Performs additional duties as assigned by executives.
• Performs other related duties as assigned.

Required Skills/Abilities

• Excellent verbal and written communication skills both English and Arabic.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high‑paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and record‑keeping systems.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.