Polished Front Desk & Admin Coordinator

TASC Outsourcing; Dubai; On-site; AED 67,000 - 100,000; Full time

Job description

Front Desk Customer Service

• Welcoming Guests
• Greeting visitors, offering refreshments, ensuring they are connected with the correct employee
• Phone and Mail Management: Answering, screening and forwarding phone calls; Receiving, sorting, distributing mail, couriers and packages
• Inquiries: Responding to general questions from the public or clients in-person, over the phone or via email

Administrative Support

• Calendar Management: Scheduling meetings, managing boardroom bookings and coordinating appointments
• Clerical Tasks: Handling data entry, filing, photocopying, scanning and faxing
• Travel Coordination: Assisting staff with travel arrangements, hotel bookings and preparing expense vouchers

Office Facility Management

• Stationery Supplies: Monitoring inventory levels, ordering necessary office supplies and restocking
• Environment: Maintaining a clean, tidy and professional appearance in the reception and common areas
• Vendor IT Liaising: Point of contact for office maintenance issues or building management

Qualifications

• Presentable and professionally groomed with a polished appearance
• Excellent verbal and written communication skills in English
• Pleasant, confident, welcoming personality with strong interpersonal skills
• Previous experience as a Receptionist, Front Desk Executive, Guest Relations Executive, or Customer Service Executive
• Strong customer service orientation with the ability to create a positive first impression for visitors and clients