Receptionist

Caliberly; Dubai; On-site; AED 67,000 - 100,000; Full time

Benefits offered by this job

Competitive salary and benefits

Job summary

Caliberly in Dubai is seeking a polished Receptionist to be the first point of contact. You will greet visitors, answer calls, manage front-desk admin and support daily office operations.

The role requires professional appearance, strong English communication, basic Arabic preferred, and proficiency in MS Office. You’ll coordinate meetings, maintain logs, and work with facilities to keep the office running smoothly.

Qualifications

• High School Diploma or equivalent; Bachelors degree in Business Administration or related field is an advantage.
• Previous front-desk/reception/administrative experience (1-3 years); real estate/property or corporate environment a plus.
• Excellent verbal and written communication skills in English; Arabic as an advantage.
• Professional appearance, confident demeanor and strong customer-service orientation.
• Proficiency in MS Office and general office equipment (phones, printers, scanners).
• Strong organisational skills, multitasking ability, attention to detail and ability to handle shifting priorities in a fast-paced office.
• Ability to maintain confidentiality and handle sensitive information with integrity and discretion.
• Friendly, approachable and proactive with a positive attitude.
• Excellent interpersonal skills and ability to interact with clients, visitors and internal stakeholders.
• Reliable and punctual with strong time-management skills.
• Highly organised and detail-oriented with a commitment to service.
• Team-player who can also work independently and take initiative.
• Adaptable and flexible to assist across administrative duties beyond reception when needed.

Responsibilities

• Greet and welcome visitors, clients and employees in a courteous, professional and timely manner.
• Answer incoming calls, screen and direct them appropriately, take messages and manage call-handling processes.
• Maintain the reception area neat, tidy and aligned with brand standards.
• Manage visitor logs, issue badges, and coordinate meeting-room bookings.
• Handle mail, couriers and deliveries; distribute to recipients.
• Maintain/restock reception supplies and office stationery; monitor inventory.
• Assist with general administrative tasks: filing, data-entry, scanning, printing.
• Coordinate meeting room setups including AV, catering and refreshments.
• Liaise with facilities/security to keep reception and common areas safe and operational.
• Support other departments with ad-hoc tasks to ensure smooth office operations.

Skills

Verbal communication

Written communication

Customer service

Multitasking

Organizational skills

Time management

Education

High School Diploma

Bachelor's in Business Administration

Tools

MS Office

Job description

We are looking for a well-presented, friendly and professional Receptionist to serve as the first point of contact for our organisation. You will be responsible for creating a welcoming experience for visitors and clients, handling front-office administration, managing communications and supporting the smooth operation of the office.

Key Responsibilities

• Greet and welcome visitors, clients and employees in a courteous, professional and timely manner.
• Answer incoming calls, screen and direct them appropriately, take accurate messages and manage call-handling processes.
• Maintain the reception area ensuring it is neat, tidy, presentable and aligned with the organisations brand standards.
• Manage visitor logs, issue visitor badges (if applicable), and coordinate meeting-room bookings and arrangements.
• Handle incoming and outgoing mail, couriers and deliveries; distribute to appropriate recipients in the office.
• Maintain and restock reception supplies and office stationery; monitor inventory and raise requisitions when needed.
• Assist with general administrative support: filing, data-entry, scanning, printing, photocopying, document preparation and maintaining office records.
• Coordinate meeting room setups including audio-visual, catering (if required), refreshments and room logistics.
• Liaise with facilities/maintenance and security teams to ensure reception area and office common areas are safe, secure and operational.
• Support other departments and team members with ad-hoc tasks as required to ensure efficient office operations.

Qualifications & Experience

• High School Diploma or equivalent; Bachelors degree in Business Administration or related field is an advantage.
• Previous experience (1-3 years) in a front-desk, reception or administrative roleexperience in real estate/property or corporate environment is a plus.
• Excellent verbal and written communication skills in English; working knowledge of Arabic is an advantage.
• Professional, well-groomed appearance, confident demeanor and strong customer-service orientation.
• Proficiency in MS Office (Word, Excel, Outlook) and general office equipment (telephone systems, printers, scanners).
• Strong organisational skills, multitasking ability, attention to detail and ability to handle shifting priorities in a fast-paced office environment.
• Ability to maintain confidentiality and handle sensitive information with integrity and discretion.
• Friendly, approachable and proactive with a positive attitude.
• Excellent interpersonal skills and ability to interact with clients, visitors and internal stakeholders in a professional manner.
• Reliable and punctual with strong time-management skills.
• Highly organised and detail-oriented with a commitment to delivering a high standard of service.
• Team-player who can also work independently and take initiative.
• Adaptable and flexible willing to assist across administrative duties beyond reception when needed.

What We Offer

• Competitive salary and benefits package.
• Opportunity to be the face of a dynamic and growing organisation in the property development/real estate sector.
• Friendly and professional working environment with growth and learning opportunities.
• Supportive team, exposure to cross-functional work and potential to build a career in administration or office management.