Reception & Office Admin Support Specialist

Six Construct; Dubai; On-site; AED 40,000 - 60,000; Full time

Benefits offered by this job

Competitive Benefits

Job summary

Six Construct is seeking a front desk and office administrator to be the first point of contact for visitors, employees, and external partners in our Dubai office. The role supports reception, general administration, and documentation management, contributing to an organized and efficient workplace environment.

The successful candidate will monitor Outlook, maintain filing systems, and assist with timesheets, payroll support, and weekly reports for onsite teams.

Qualifications

• Diploma or Bachelor’s degree in Business Administration or related field.
• Previous experience as a receptionist, office administrator, or HR support role.
• Strong organizational and administrative skills.
• Good knowledge of Microsoft Office, particularly Outlook and Excel.
• Strong communication and interpersonal skills when interacting with employees and visitors.

Responsibilities

• Serve as the first point of contact for visitors, employees and external partners, ensuring a professional and welcoming environment.
• Provide reception support and general office administrative assistance.
• Monitor the Outlook inbox and address inquiries promptly.
• Maintain organized digital and physical filing systems for employee documentation.
• Maintain accurate daily timesheets for staff and labour teams and ensure proper recording of hours.
• Screen timesheets and TQRs to identify discrepancies.
• Assist in collecting and verifying monthly staff timesheets for payroll.
• Prepare weekly sick leave reports using Excel to monitor workforce availability.
• Manage Sunday Requests and generate recurring food reports for onsite teams.

Skills

Organizational skills

MS Office

Interpersonal skills

Communication skills

Education

Diploma or Bachelor’s in Business Administration or related field

Tools

Outlook

Excel

Job description

Six Construct is seeking a front desk and office administrator to be the first point of contact for visitors, employees, and external partners in our Dubai office. The role supports reception, general administration, and documentation management, contributing to an organized and efficient workplace environment.

The successful candidate will monitor Outlook, maintain filing systems, and assist with timesheets, payroll support, and weekly reports for onsite teams.