Administrative Operations Specialist

Six Construct (BESIX); Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

Six Construct (BESIX) in Dubai is seeking an experienced Administrative/Office Coordinator to support the Head of Department. The role involves coordinating with HR, finance, and administration on attendance, leave, and employee records, as well as handling filing, scheduling, and document control.

The ideal candidate has 1–5 years in administration, with experience in invoice processing, expense tracking, and budget monitoring, plus strong organizational and record-keeping skills.

Qualifications

• 1–5 years of experience in an administrative, office coordination, or executive assistant role.
• Experience maintaining attendance, leaves, and employee documentation.
• Experience with invoice processing, expense tracking, and budget monitoring.
• Experience managing office supplies, assets, and inventory.
• Experience in document control and maintaining records.

Responsibilities

• Provide administrative support to the Head of Department.
• Coordinate with HR, finance, and administration on employee matters including leave and attendance.
• Maintain attendance and leave records.
• Perform clerical functions such as filing, copying, and appointment scheduling.
• Coordinate training schedules and employee records.
• Support budget tracking, cost reporting, and invoice processing.
• Maintain records of expenses and petty cash transactions.
• Manage office assets, inventory, and stationery requirements.
• Process document submissions and update registers and trackers.
• Monitor administrative deadlines and renewals.
• Generate periodic administrative reports.

Skills

Administrative experience

Attendance & leave records

Invoice processing

Budget monitoring

Office supplies & assets

Document control & records

Job description

Six Construct (BESIX) in Dubai is seeking an experienced Administrative/Office Coordinator to support the Head of Department. The role involves coordinating with HR, finance, and administration on attendance, leave, and employee records, as well as handling filing, scheduling, and document control.

The ideal candidate has 1–5 years in administration, with experience in invoice processing, expense tracking, and budget monitoring, plus strong organizational and record-keeping skills.