Front Desk & Office Administrator

BESIX Middle East & Africa; Dubai; On-site; AED 60,000 - 90,000; Full time

Benefits offered by this job

Competitive Benefits

Exposure to large-scale projects

Leading international construction 그룹

Job summary

Six Construct, a BESIX Group company, is seeking a proactive Receptionist in Dubai to be the first point of contact for employees, visitors and partners. You will support daily office operations, coordinate administration and manage documentation to keep the workplace organized.

You will monitor the Outlook inbox, maintain filing systems, and assist with timesheets and payroll processes. The role offers exposure to large-scale Middle East projects and a collaborative team environment.

Qualifications

• Diploma or Bachelor’s degree in Business Administration or related field.
• Previous experience as a receptionist, office administrator, or HR support role.
• Strong organisational and administrative skills.
• Good knowledge of Microsoft Office, particularly Outlook and Excel.
• Strong communication and interpersonal skills when interacting with employees and visitors.
• Ability to manage multiple administrative tasks in a fast-paced office environment.

Responsibilities

• Serve as the first point of contact for visitors, employees, and external partners, ensuring a professional and welcoming environment.
• Provide reception support and general office administrative assistance.
• Monitor the Outlook inbox and ensure internal and external inquiries are addressed promptly.
• Maintain organised digital and physical filing systems for employee-related documentation.
• Maintain accurate daily timesheets for staff and labour teams, ensuring working hours are properly recorded.
• Conduct screening of timesheets and TQR to identify discrepancies.
• Assist in collecting and verifying monthly staff timesheets to support payroll processing.
• Prepare weekly sick leave reports using Excel to monitor workforce availability.
• Manage Sunday Requests and generate recurring food reports for onsite teams.

Skills

Communication skills

Organisational skills

Multitasking

Education

Diploma or Bachelor’s degree in Business Administration or a related field

Tools

Outlook

Excel

Job description

Six Construct, a BESIX Group company, is seeking a proactive Receptionist in Dubai to be the first point of contact for employees, visitors and partners. You will support daily office operations, coordinate administration and manage documentation to keep the workplace organized.

You will monitor the Outlook inbox, maintain filing systems, and assist with timesheets and payroll processes. The role offers exposure to large-scale Middle East projects and a collaborative team environment.