Front Desk & Office Operations Specialist

Hypermedia; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Hypermedia in Dubai, UAE is seeking an Office Administrator and Receptionist to be the first point of contact for visitors and communications. You will support the Executive Team and HR with insurance, visas, onboarding, and internal events.

Responsibilities include managing calls and emails, maintaining records, coordinating office operations, and assisting with courier logistics, driver schedules, and building access needs.

Qualifications

• Experience in office administration or receptionist role.
• Familiarity with HR support tasks such as onboarding and visas.
• Ability to learn new digital tools and AI assisted workflows.

Responsibilities

• Be the first point of contact for calls, emails, and visitors.
• Coordinate daily office activities and maintain efficient procedures.
• Support HR with employee insurance, visa processing, onboarding, and events.
• Monitor and manage couriers, driver schedules, and building access requirements.
• Maintain accurate records with discretion on confidential information.
• Assist with admin tasks for the Executive Team.

Skills

Professional communication

Organizational skills

Time management

Discretion with confidential info

Proactive problem-solving

Team collaboration

Tools

Microsoft Office Suite

Outlook

Excel

Calendar management

Job description

Hypermedia in Dubai, UAE is seeking an Office Administrator and Receptionist to be the first point of contact for visitors and communications. You will support the Executive Team and HR with insurance, visas, onboarding, and internal events.

Responsibilities include managing calls and emails, maintaining records, coordinating office operations, and assisting with courier logistics, driver schedules, and building access needs.