Reception, Administration and Accounts Assistant

Timesworld; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

Timesworld is seeking a proactive Office Administrator/Receptionist in Dubai to welcome visitors, coordinate registrations, and manage the reception area. The role includes handling calls, supporting the CEO with scheduling and travel, and liaising with vendors for office supplies.

Experience in basic accounts and strong confidentiality are essential. The ideal candidate holds a Bachelor’s degree in a related field, has 3+ years in reception/office admin, and is proficient in Word, Excel, and

Qualifications

• Strong written and verbal communication skills.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Bachelor's degree in business administration, commerce, accounting, or a related field.
• At least 3 years of experience in reception or office administration with basic accounts exposure.
• Must be currently residing in the UAE.
• Accuracy in handling figures and documentation.

Responsibilities

• Welcome visitors, coordinate registration, and manage the reception area.
• Answer incoming calls and direct enquiries appropriately.
• Provide executive support to the CEO including scheduling, travel arrangements, and correspondence.
• Manage office supplies, stationery, and coordinate with facility management and vendors.
• Prepare and maintain invoices, payment requests, and receipts.
• Track office expenses, manage petty cash, and perform reconciliations.
• Handle employee, client, and financial information with strict confidentiality.

Skills

Communication skills

Attention to detail

Confidentiality

Education

Bachelor's degree in business administration, commerce, accounting, or a related field

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Responsibilities

• Welcome visitors, coordinate registration, and manage the reception area
• Answer incoming calls and direct enquiries appropriately
• Provide executive support to the CEO including scheduling, travel arrangements, and correspondence
• Manage office supplies, stationery, and coordinate with facility management and vendors
• Prepare and maintain invoices, payment requests, and receipts
• Track office expenses, manage petty cash, and perform reconciliations
• Handle employee, client, and financial information with strict confidentiality

Requirements

• Bachelor's degree in business administration, commerce, accounting, or a related field
• At least 3 years of experience in reception or office administration with basic accounts exposure
• Strong written and verbal communication skills
• Proficiency in Microsoft Word, Excel, and Outlook
• Accuracy in handling figures and documentation
• Must be currently residing in the UAE

Preferred Qualifications

• Experience with accounting software and invoice processing

About the Company

Timesworld is a leading provider of data management, market research, analytics, and business intelligence solutions, specializing in data unification and cognitive solutions.