Purchase Coordinator

Castolin Eutectic; Dubai; On-site; AED 134,000 - 234,000; Full time

Job summary

Castolin Eutectic seeks an International Purchasing Coordinator to oversee global procurement. The role handles intercompany and supplier purchases, negotiates pricing and terms, creates freight POs, and coordinates with logistics for timely shipments.

The ideal candidate holds a Bachelor degree with at least 3 years UAE experience, is fluent in English, and well-versed in MS Office and Microsoft Dynamics ERP. Chinese language skills are preferred.

Qualifications

• Bachelor degree required.
• Minimum 3 years UAE experience.
• Fluent in English.
• Proficient in MS Office.
• Experience with Microsoft Dynamics ERP.
• Chinese language proficiency preferred.

Responsibilities

• Review and process purchase inquiries and requests, sourcing from suppliers.
• Prepare quotes comparisons and negotiate terms.
• Generate and track purchase orders; update order acknowledgements and delivery status.
• Coordinate shipping instructions with suppliers and logistics team.
• Verify shipping documents and maintain records in the system.
• Assist accounting with invoice discrepancies and vendor payments.
• Monitor open purchase orders, shipments, and payments and report regularly.
• Provide pricing and stock updates to production and sales teams.

Skills

Fluent in English

Chinese language

Education

Bachelor Degree

Tools

MS Office

Microsoft Dynamics ERP

Job description

Job Description:

We are seeking a detail-oriented International Purchasing Coordinator to oversee the companys global procurement activities, managing both intercompany purchases and relationships with third-party suppliers. The ideal candidate will be responsible for a variety of tasks including creating freight purchase orders for import and export shipments, processing requests for quotes and purchase requests, and negotiating with suppliers on pricing and terms.

• Review and process incoming inquiries and purchase requests, sending inquiries to relevant suppliers and vendors.

• Prepare comparisons of received quotes and make recommendations to requestors, engaging in negotiations as needed.

• Generate purchase orders in the system upon approval, and follow up with suppliers on order acknowledgements and delivery updates.

• Coordinate shipping instructions with suppliers and liaise with logistics for urgent shipments or any delays.

• Collaborate with the logistics department to review shipping documents and ensure proper documentation is saved for reference.

• Update the system with shipping details upon receipt of goods, informing requestors and attaching relevant documents.

• Assist the accounting department with invoice discrepancies and vendor payment issues, including updating bank details as necessary.

• Monitor advance payments for third-party suppliers and prepare regular reports on open purchase orders, shipments, and payment lists.

• Provide updated pricing and stock availability information to production and sales departments, as well as maintaining vendor and customer records in the system.

• Support team members during absences and contribute to the overall efficiency of the purchasing process.

If you are a proactive and organized professional with a strong understanding of international procurement processes, Join our team and play a key role in managing our global supply chain operations.

• Bachelor Degree

• Minimum 3 Years UAE experience

• Fluent in English

• Well Verse in MS Office

• Experience in working with Microsoft Dynamics ERP

• Chinese language proficiency preferred