Supply Chain Coordinator (Procurement & Logistics)

Exotic Colors; Abu Dhabi; On-site; AED 78,000 - 123,000; Full time

Job summary

Exotic Colors in Abu Dhabi is seeking two Supply Chain Coordinators to manage day-to-day procurement logistics and system operations within our Supply Chain Division. This hands-on role reports to the Supply Chain Supervisor and works across our brands and entities.

You'll handle supplier follow-up, purchase orders, freight quotes, stock replenishment, and reporting in a fast-paced FMCG environment in the UAE.

Qualifications

• 1 to 3 years of experience in procurement, logistics or supply chain administration in UAE.
• Working knowledge of import logistics in UAE (freight forwarders, AWB, insurance, customs).
• Hands-on experience with ERP or POS back office and cloud inventory, expense and e-signature apps.
• Strong Excel skills and accuracy with numbers and documents.
• Excellent written and spoken English; Arabic is an advantage.
• Bachelor's degree or diploma in Business, Supply Chain, Logistics or related field.
• Available to join in Abu Dhabi; candidates already in the UAE are preferred.

Responsibilities

• Procurement and supplier follow-up.
• Prepare purchase orders, purchase invoices and sales orders in the POS back office for all company entities; close POs and match orders against invoices and supplier statements.
• Maintain the pending supplier payments report; follow up cheques, advances and payment references with Finance and confirm payments to suppliers.
• Source and evaluate new suppliers inside and outside the UAE; quotations, samples, lead times and maintain the supplier list.
• Coordinate stock replenishment and transfers with the warehouse and branches.
• Logistics and shipping; request and compare freight quotations for international shipments; book and track shipments.
• Prepare shipping documents, AWB details, packing lists, insurance requests, NOCs and other documents.
• Follow up customs clearance and last-mile delivery with forwarders and warehouse.
• Systems and reporting; record supplier bills and expenses in inventory and expense systems with references.
• Activate approved promotions and price changes in the POS system as requested by branches.
• Prepare the monthly near-expiry report for all locations and coordinate actions with branches and the warehouse.
• Submit a daily timesheet and weekly status report of open POs, shipments and pending payments to the Supply Chain Supervisor.

Skills

Excel skills

Attention to detail

English communication

Education

Bachelor's degree or diploma in Business, Supply Chain, Logistics or related field

Tools

ERP/POS back office

Cloud inventory

e-signature apps

Job description

About the role

We are a UAE retail and distribution group operating 25 brands and 30 branches We are hiring two Supply Chain Coordinators to run the day-to-day procurement logistics and system operations of our Supply Chain Division This is a hands-on execution role reporting to the Supply Chain Supervisor working across our brands and legal entities

Key responsibilities

• Procurement and supplier follow-up
• Prepare purchase orders purchase invoices and sales orders in the POS back office for all company entities close POs and match received orders against invoices and supplier statements
• Maintain the pending supplier payments report follow up cheques advances and payment references with Finance and confirm payments to suppliers
• Source and evaluate new suppliers inside and outside the UAE quotations samples lead times and maintain the supplier list
• Coordinate stock replenishment and transfers with the warehouse and branches
• Logistics and shipping
• Request and compare freight quotations air sea and courier for international shipments mainly Far East to UAE and local deliveries book shipments and track them to delivery
• Prepare shipping documents AWB details packing lists insurance requests NOCs and other documents required by forwarders and authorities
• Follow up customs clearance and last-mile delivery with forwarders and the warehouse
• Systems and reporting
• Record supplier bills and expenses in the inventory and expense systems with correct references and supporting documents
• Activate approved promotions and price changes in the POS system as requested by branches
• Prepare the monthly near-expiry report for all locations and coordinate actions with branches and the warehouse
• Submit a daily timesheet and a weekly status report of open POs shipments and pending payments to the Supply Chain Supervisor

Requirements

• 1 to 3 years of experience in procurement logistics or supply chain administration preferably in retail FMCG or distribution in the UAE Working knowledge of import logistics in the UAE freight forwarders AWB insurance customs documentation Hands-on experience with an ERP or POS back office and with cloud inventory expense and e-signature applications Strong Excel skills and accuracy with numbers and documents Excellent written and spoken English Arabic is an advantage Organised able to handle 20 follow-ups a day across suppliers forwarders branches and Finance and to document them clearly Bachelor s degree or diploma in Business Supply Chain Logistics or a related field Available to join in Abu Dhabi candidates already in the UAE are preferred

Requirements

• 1 to 3 years of experience in procurement, logistics or supply chain administration, preferably in retail, FMCG or distribution in the UAE.
• Working knowledge of import logistics in the UAE (freight forwarders, AWB, insurance, customs documentation).
• Hands-on experience with an ERP or POS back office and with cloud inventory, expense and e-signature applications.
• Strong Excel skills and accuracy with numbers and documents.
• Excellent written and spoken English; Arabic is an advantage.
• Bachelor's degree or diploma in Business, Supply Chain, Logistics or a related field.
• Available to join in Abu Dhabi; candidates already in the UAE are preferred.