Procurement Coordinator

Unify Group; Abu Dhabi; On-site; AED 78,000 - 123,000; Full time

Job summary

Shapoorji Pallonji & Company Pvt. Ltd. in Abu Dhabi is seeking a procurement coordinator to support timely and cost-effective procurement of goods and services. You will coordinate requests, quotations, POs and deliveries, and maintain records to meet budgets and policies.

You will obtain supplier quotations, compare options, assist in supplier sourcing and onboarding, and work with internal teams to resolve discrepancies, ensuring smooth payment processing and audit-ready records.

Qualifications

• Bachelor's degree or diploma in Supply Chain Management, Procurement, Business Administration or a related field.
• Typically 2-4 years of experience in procurement, purchasing or supply chain coordination; UAE experience is an advantage.
• Working knowledge of purchase requisitions, quotation comparisons, purchase orders, delivery follow-up and invoice matching.
• Proficiency in Microsoft Excel and experience using an ERP or procurement system.

Responsibilities

• Coordinate purchase requests, supplier quotations, purchase orders and deliveries to support timely procurement.
• Maintain accurate procurement records and align with budgets and policies.
• Obtain supplier quotations and prepare comparisons covering price, quality, delivery timelines and payment terms.
• Support supplier sourcing, onboarding, evaluation, and maintain supplier records.

Skills

Organisation

Follow-up

Communication

Education

Bachelor's degree or diploma in Supply Chain Management Procurement or related field

Tools

Microsoft Excel

ERP system

Job description

Support the timely and cost-effective procurement of goods and services by coordinating purchase requests, supplier quotations, purchase orders and deliveries. Maintain accurate procurement records and work with internal teams and suppliers to meet business requirements in line with approved budgets, procurement policies and delegated approval limits. Coordinate purchase requisitions with requesting departments, ensuring specifications, quantities, delivery requirements and necessary approvals are complete. Obtain supplier quotations and prepare comparisons covering price, quality, availability, delivery timelines and payment terms for review and approval. Support supplier sourcing, onboarding and evaluation; maintain current supplier records and required supporting documentation. Prepare and process purchase orders in the approved ERP or procurement system after obtaining the required approvals. Follow up with suppliers on order acknowledgements and deliveries; maintain an open order tracker and elevate delays or supply issues. Coordinate receipt of goods and services with the requesting department or stores team, and follow up on shortages, damaged items, returns and replacements. Check supplier invoices against purchase orders and goods receipt or service completion records; coordinate with Finance to resolve discrepancies and support payment processing. Maintain organised records of requisitions, quotations, approvals, purchase orders, delivery documents and invoices for reporting and audit purposes. Support negotiations on pricing and commercial terms within delegated authority; document agreed terms and identify opportunities to reduce costs. Prepare procurement status reports covering outstanding requests, open orders, delivery performance and purchasing expenditure. Follow procurement policies, confidentiality requirements and conflict of interest procedures; escalation exceptions for approval.

Requirements

• Bachelor's degree or diploma in Supply Chain Management, Procurement, Business Administration or a related field.
• Typically 2-4 years of experience in procurement, purchasing or supply chain coordination; UAE experience is an advantage.
• Working knowledge of purchase requisitions, quotation comparisons, purchase orders, delivery follow-up and invoice matching.
• Proficiency in Microsoft Excel and experience using an ERP or procurement system.
• Strong organisation, follow-up and communication skills.
• A procurement or supply chain qualification, such as CIPS, is an advantage.