Purchase Coordinator

Castolin Eutectic; United Arab Emirates; On-site; AED 201,000 - 312,000; Full time

Job summary

Castolin Eutectic seeks an International Purchasing Coordinator to manage global procurement activities, including intercompany purchases and supplier negotiations. You will handle freight PO creation, RFQs, and purchase requests, while coordinating with logistics for timely shipments.

The role requires a Bachelor Degree, 3+ years UAE experience, fluent English, and proficiency in MS Office; Dynamics ERP experience is preferred, as is Chinese language skills.

Qualifications

• Bachelor Degree required.
• Minimum 3 years UAE experience.
• Fluent in English.
• MS Office proficiency.
• Experience with Microsoft Dynamics ERP.
• Chinese language proficiency preferred.

Responsibilities

• Review and respond to inquiries and purchase requests.
• Prepare quote comparisons and negotiate with suppliers.
• Generate purchase orders and track acknowledgments and delivery.
• Coordinate shipping instructions and liaise with logistics.
• Ensure shipping documents are accurate and stored.

Skills

Fluent in English

Chinese language

Education

Bachelor Degree

Tools

Microsoft Dynamics ERP

MS Office

Job description

We are seeking a detail-oriented International Purchasing Coordinator to oversee the company's global procurement activities, managing both intercompany purchases and relationships with third-party suppliers. The ideal candidate will be responsible for a variety of tasks including creating freight purchase orders for import and export shipments, processing requests for quotes and purchase requests, and negotiating with suppliers on pricing and terms.

• Review and process incoming inquiries and purchase requests, sending inquiries to relevant suppliers and vendors.
• Prepare comparisons of received quotes and make recommendations to requestors, engaging in negotiations as needed.
• Generate purchase orders in the system upon approval, and follow up with suppliers on order acknowledgements and delivery updates.
• Coordinate shipping instructions with suppliers and liaise with logistics for urgent shipments or any delays.
• Collaborate with the logistics department to review shipping documents and ensure proper documentation is saved for reference.
• Update the system with shipping details upon receipt of goods, informing requestors and attaching relevant documents.
• Assist the accounting department with invoice discrepancies and vendor payment issues, including updating bank details as necessary.
• Monitor advance payments for third-party suppliers and prepare regular reports on open purchase orders, shipments, and payment lists.
• Provide updated pricing and stock availability information to production and sales departments, as well as maintaining vendor and customer records in the system.
• Support team members during absences and contribute to the overall efficiency of the purchasing process.

If you are a proactive and organized professional with a strong understanding of international procurement processes, we invite you to apply for this challenging and rewarding role. Join our team and play a key role in managing our global supply chain operations.

• Bachelor Degree
• Minimum 3 Years UAE experience
• Fluent in English
• Well Verse in MS Office
• Experience in working with Microsoft Dynamics ERP
• Chinese language proficiency preferred