Purchase Coordinator

Castolin Eutectic; Dubai Emirate; On-site; AED 120,000 - 180,000; Full time

Job summary

Castolin Eutectic is seeking a detail-oriented International Purchasing Coordinator to oversee global procurement, including intercompany purchases and third-party supplier relationships. The role involves creating freight purchase orders, processing quotes, negotiating terms, and ensuring accurate shipping documentation.

The ideal candidate has a bachelor degree, at least 3 years of UAE experience, and fluent English, with strong MS Office skills and ERP experience.

Qualifications

• Bachelor degree (or equivalent) required.
• Minimum 3 years UAE experience required.
• Fluent in English.
• Strong MS Office skills including Excel and Word.
• Experience with Microsoft Dynamics ERP is preferred.
• Chinese language proficiency preferred.

Responsibilities

• Review and process incoming inquiries and purchase requests, sending inquiries to relevant suppliers.
• Prepare comparisons of received quotes and make recommendations to requestors, engaging in negotiations as needed.
• Generate purchase orders in the system upon approval, and follow up with suppliers on order acknowledgements and delivery updates.
• Coordinate shipping instructions with suppliers and liaise with logistics for urgent shipments or delays.
• Collaborate with the logistics department to review shipping documents and ensure proper documentation is saved for reference.
• Update the system with shipping details upon receipt of goods, informing requestors and attaching relevant documents.
• Assist the accounting department with invoice discrepancies and vendor payment issues, including updating bank details as necessary.
• Monitor advance payments for third-party suppliers and prepare regular reports on open purchase orders, shipments, and payment lists.
• Provide updated pricing and stock availability information to production and sales departments, as well as maintaining vendor and customer records in the system.
• Support team members during absences and contribute to the overall efficiency of the purchasing process.

Skills

English fluency

MS Office

Education

Bachelor Degree

Tools

Microsoft Dynamics ERP

Job description

We are seeking a detail-oriented International Purchasing Coordinator to oversee the company's global procurement activities, managing both intercompany purchases and relationships with third-party suppliers. The ideal candidate will be responsible for a variety of tasks including creating freight purchase orders for import and export shipments, processing requests for quotes and purchase requests, and negotiating with suppliers on pricing and terms.

• Review and process incoming inquiries and purchase requests, sending inquiries to relevant suppliers and vendors.

• Prepare comparisons of received quotes and make recommendations to requestors, engaging in negotiations as needed.

• Generate purchase orders in the system upon approval, and follow up with suppliers on order acknowledgements and delivery updates.

• Coordinate shipping instructions with suppliers and liaise with logistics for urgent shipments or any delays.

• Collaborate with the logistics department to review shipping documents and ensure proper documentation is saved for reference.

• Update the system with shipping details upon receipt of goods, informing requestors and attaching relevant documents.

• Assist the accounting department with invoice discrepancies and vendor payment issues, including updating bank details as necessary.

• Monitor advance payments for third-party suppliers and prepare regular reports on open purchase orders, shipments, and payment lists.

• Provide updated pricing and stock availability information to production and sales departments, as well as maintaining vendor and customer records in the system.

• Support team members during absences and contribute to the overall efficiency of the purchasing process.

• Bachelor Degree

• Minimum 3 Years UAE experience

• Fluent in English

• Well Verse in MS Office

• Experience in working with Microsoft Dynamics ERP

• Chinese language proficiency preferred