Purchasing & Order Coordinator

Exotic Colors; Abu Dhabi; On-site; AED 90,000 - 130,000; Full time

Job summary

Exotic Colors in Abu Dhabi is seeking a Purchasing and Order Coordination professional to manage end-to-end procurement processes, ensure timely delivery, and maintain accurate stock records. You will collaborate with suppliers, warehouse teams, and Finance to streamline operations and optimize inventory levels.

The role requires 1–4 years in purchasing or supply chain, with experience in ERP and retail/ FMCG environments preferred.

Qualifications

• Bachelor's degree or Diploma in Business Administration, Supply Chain Management, Accounting, or related field.
• Candidates with hands-on experience and no degree may be considered.
• 1-4 years of experience in purchasing, procurement, or supply chain / order coordination.
• Retail, FMCG, distribution, or trading company background preferred.
• Experience coordinating across multiple brands or product lines, and working with both a POS/retail system and an accounting/inventory system, is a strong advantage.
• UAE market experience preferred. Working knowledge of ERPLY (or a comparable retail/POS management system).
• Working knowledge of Zoho Inventory and Zoho Expenses (or comparable cloud accounting/inventory software).
• Intermediate Excel skills (tracking orders, price lists, monthly supply requests).
• Strong follow-up and coordination skills - this role deals daily with suppliers, the warehouse team, and Finance, and must keep all three moving in parallel.
• High attention to detail, particularly for pricing, units, and stock quantities when closing orders and registering items.

Responsibilities

• Initiate and process purchase orders in accordance with company policies and procedures.
• Monitor order status, track shipments and resolve discrepancies or delays.
• Maintain strong relationships with suppliers, negotiate terms and ensure competitive pricing.
• Coordinate with the warehouse team for efficient receiving, storage, and dispatch of goods.
• Collaborate with the Finance department for invoice reconciliation and payment processing.
• Manage and update inventory records in the ERP system ensuring accuracy of stock quantities and product details.
• Assist in demand forecasting and inventory planning to meet business needs.
• Generate regular reports on purchasing activities, inventory levels and supplier performance.
• Ensure compliance with all relevant regulations and company standards.
• Identify opportunities for process improvement within the purchasing and order coordination functions.

Skills

Procurement

Vendor management

Supply chain coordination

Excel skills

Communication

Cross-functional collaboration

Education

Bachelor's degree or Diploma in Business Administration/Supply Chain

Relevant diploma or degree

Tools

ERPLY

Zoho Inventory

Zoho Expenses

ERP system

POS system

Job description

The Purchasing amp Order Coordinator will be responsible for managing the procurement process ensuring timely delivery of goods and maintaining accurate inventory records This role involves close collaboration with suppliers warehouse teams and finance departments to streamline operations and optimize stock levels

strong Key Responsibilities strong

• Initiate and process purchase orders in accordance with company policies and procedures
• Monitor order status track shipments and resolve any discrepancies or delays
• Maintain strong relationships with suppliers negotiate terms and ensure competitive pricing
• Coordinate with the warehouse team for efficient receiving storage and dispatch of goods
• Collaborate with the Finance department for invoice reconciliation and payment processing
• Manage and update inventory records in the ERP system ensuring accuracy of stock quantities and product details
• Assist in demand forecasting and inventory planning to meet business needs
• Generate regular reports on purchasing activities inventory levels and supplier performance
• Ensure compliance with all relevant regulations and company standards
• Identify opportunities for process improvement within the purchasing and order coordination functions

Qualifications and Experience

• Bachelor's degree or Diploma in Business Administration, Supply Chain Management, Accounting, or a related field.
• Candidates with strong hands-on experience and no degree may still be considered.
• 1-4 years of experience in purchasing, procurement, or supply chain / order coordination.
• Retail, FMCG, distribution, or trading company background preferred.
• Experience coordinating across multiple brands or product lines, and working with both a POS/retail system and an accounting/inventory system, is a strong advantage.
• UAE market experience preferredWorking knowledge of ERPLY (or a comparable retail/POS management system).
• Working knowledge of Zoho Inventory and Zoho Expenses (or comparable cloud accounting/inventory software).
• Intermediate Excel skills (tracking orders, price lists, monthly supply requests).
• Strong follow-up and coordination skills - this role deals daily with suppliers, the warehouse team, and Finance, and must keep all three moving in parallel.
• High attention to detail, particularly for pricing, units, and stock quantities when closing orders and registering items.