Purchase Coordinator

castolin; Dubai Emirate; On-site; AED 89,000 - 123,000; Full time

Job summary

Castolin seeks an International Purchasing Coordinator to oversee global procurement, manage intercompany and supplier relationships, and handle freight PO creation for import/export shipments. The role involves RFQ processing, PO generation, supplier negotiations, and close collaboration with logistics and accounting teams.

The ideal candidate has a Bachelor degree, 3+ years UAE experience, fluent English, MS Office proficiency, and experience with Microsoft Dynamics ERP; Chinese language is a

Qualifications

• Bachelor degree required.
• Minimum 3 years UAE experience.
• Fluent in English.
• MS Office proficiency.
• Experience with Microsoft Dynamics ERP.
• Chinese language preferred.

Responsibilities

• Review and process incoming inquiries and purchase requests, sending inquiries to suppliers.
• Prepare quote comparisons and negotiate with suppliers as needed.
• Generate purchase orders in the system and track acknowledgements and delivery updates.
• Coordinate shipping instructions and liaise with logistics for urgent shipments or delays.
• Collaborate with logistics to review shipping documents and maintain records.
• Update system with shipping details and notify requestors with documents.
• Assist accounting with invoice discrepancies and vendor payments, updating bank details as needed.
• Monitor advance payments and prepare reports on open purchase orders, shipments and payments.
• Provide pricing and stock updates to production and sales, maintaining vendor/customer records.
• Support team during absences and improve purchasing process efficiency.

Skills

Fluent English

Chinese language

MS Office

Education

Bachelor Degree

Tools

Microsoft Dynamics ERP

MS Office

Job description

We are seeking a detail-oriented International Purchasing Coordinator to oversee the company's global procurement activities, managing both intercompany purchases and relationships with third-party suppliers. The ideal candidate will be responsible for a variety of tasks including creating freight purchase orders for import and export shipments, processing requests for quotes and purchase requests, and negotiating with suppliers on pricing and terms.

• Review and process incoming inquiries and purchase requests, sending inquiries to relevant suppliers and vendors.

• Prepare comparisons of received quotes and make recommendations to requestors, engaging in negotiations as needed.

• Generate purchase orders in the system upon approval, and follow up with suppliers on order acknowledgements and delivery updates.

• Coordinate shipping instructions with suppliers and liaise with logistics for urgent shipments or any delays.

• Collaborate with the logistics department to review shipping documents and ensure proper documentation is saved for reference.

• Update the system with shipping details upon receipt of goods, informing requestors and attaching relevant documents.

• Assist the accounting department with invoice discrepancies and vendor payment issues, including updating bank details as necessary.

• Monitor advance payments for third-party suppliers and prepare regular reports on open purchase orders, shipments, and payment lists.

• Provide updated pricing and stock availability information to production and sales departments, as well as maintaining vendor and customer records in the system.

• Support team members during absences and contribute to the overall efficiency of the purchasing process.

• Bachelor Degree

• Minimum 3 Years UAE experience

• Fluent in English

• Well Verse in MS Office

• Experience in working with Microsoft Dynamics ERP

• Chinese language proficiency preferred