Project Sales Coordinator cum Office Administrator

AQUA ONE STEEL AND ALUMINUM S.P.S - L.L.C; Ajman; On-site; AED 89,000 - 134,000; Full time

Job summary

AQUA ONE STEEL & ALUMINUM (S.P.S - L.L.C) is seeking a well-experienced Project Sales Coordinator cum Office Administrator to manage project sales inquiries, quotations and orders. You will coordinate with clients, consultants, contractors, and site teams, and handle documentation from inquiry to delivery.

The role requires practical experience in similar positions, strong communication, and the ability to work independently on project requirements, drawings, and schedules.

Qualifications

• Experience in project sales coordination and office administration with a track record in handling day-to-day coordination.
• Ability to prepare quotations, BOQs, and commercial offers based on project requirements.
• Strong coordination with clients, consultants, contractors, site engineers and internal teams.
• Good understanding of steel/aluminium fabrication and related building materials.
• Ability to read architectural, structural, MEP drawings and specifications.
• Proactive follow-up on inquiries, orders, deliveries, payments and approvals.

Responsibilities

• Coordinate project-related sales inquiries, quotations, orders and delivery with clients.
• Prepare quotations, BOQs and commercial offers aligned to project specs.
• Coordinate with clients, consultants, contractors, site engineers and internal teams on requirements and delivery schedules.
• Maintain accurate documentation: LPOs, sales orders, delivery notes and invoices.
• Submittals and approvals for materials, datasheets and compliance documents.
• Ensure material readiness and timely delivery with warehouse and suppliers.

Skills

Project Sales Coordination

Quotation & Tender Preparation

Project & Site Coordination

Technical Product Knowledge

Reading Drawings & Specifications

Client & Contractor Follow-up

Purchase Orders & Sales Orders

Material & Delivery Coordination

Document Control

Technical Submittals & Approvals

Email & Business Correspondence

Microsoft Office

Office Administration

Sales & Payment Follow-up

Communication & Coordination Skills

Independent Working Ability

UAE Market Experience

Driving License

Tools

Microsoft Office

Job description

Job Description:

AQUA ONE STEEL & ALUMINUM (S.P.S - L.L.C)

(Sister Concern of Mastic Building Materials Trading LLC)

We are looking for a well-experienced Project Sales Coordinator cum Office Administrator to join our team. The ideal candidate should have strong practical experience in a similar role and should be capable of independently handling day-to-day responsibilities in coordination with project and site requirements.

The candidate should have good knowledge and practical experience in the following areas:

• Project Sales Coordination – Handling project-related sales inquiries, quotations, follow-ups, orders, and customer coordination from inquiry to delivery.
• Quotation & Tender Preparation – Preparing quotations, BOQs, price comparisons, revisions, and commercial offers based on project requirements and specifications.
• Project & Site Coordination – Coordinating with clients, consultants, contractors, site engineers, and internal teams to understand and follow up on project requirements, drawings, specifications, quantities, and delivery schedules.
• Technical Product Knowledge – Good understanding of steel and aluminium fabrication, building materials, drainage products, manhole covers, gratings, access hatches, linear drains, and other project-related products is preferred.
• Reading Drawings & Specifications – Ability to understand basic architectural, structural, MEP, and shop drawings, specifications, dimensions, BOQs, and project requirements.
• Client & Contractor Follow-up – Regular follow-up with existing and potential customers regarding inquiries, quotations, approvals, purchase orders, deliveries, payments, and pending requirements.
• Purchase Orders & Sales Orders – Preparing and coordinating LPOs, sales orders, proforma invoices, delivery notes, invoices, and other sales documentation.
• Material & Delivery Coordination – Coordinating with the warehouse, fabrication team, suppliers, drivers, and customers to ensure materials are prepared and delivered/collected as scheduled.
• Document Control – Maintaining proper records of quotations, LPOs, invoices, delivery notes, technical submittals, approvals, correspondence, and project-related documents.
• Technical Submittals & Approvals – Preparing and following up on material submittals, product datasheets, compliance documents, samples, technical documents, and consultant/client approvals.
• Email & Business Correspondence – Good ability to prepare professional emails, quotations, follow-up letters, payment reminders, and other business correspondence.
• Microsoft Office – Good working knowledge of Microsoft Excel, Word, Outlook, and PDF/document management. Strong Excel skills will be an advantage.
• Office Administration – Handling general office administration, filing, document organization, customer records, coordination, and day-to-day administrative tasks.
• Sales & Payment Follow-up – Following up on outstanding quotations, confirmed orders, deliveries, invoices, and pending payments in coordination with the accounts team.
• Communication & Coordination Skills – Strong communication and interpersonal skills with the ability to coordinate effectively with clients, contractors, consultants, suppliers, warehouse staff, drivers, and internal management.
• Independent Working Ability – Must be capable of independently handling assigned projects and sales coordination activities, prioritizing tasks, and completing work within required timelines.
• UAE Market Experience – Previous experience in the UAE building materials, construction, steel/aluminium fabrication, or project-supply industry will be preferred.
• Driving License – A valid UAE driving license would be an advantage, particularly for occasional project/site visits and customer meetings.

Requirements: