Admin Coordinator

Confidential Career Solutions, LLC; Abu Dhabi; On-site; AED 78,000 - 112,000; Full time

Job summary

Confidential Career Solutions, LLC is seeking an Admin Coordinator to join the construction site office and provide administrative and coordination support.

You will manage day-to-day activities, coordinate with head office and site team, maintain records, and assist with procurement, attendance, and meetings, ensuring confidentiality and timely delivery.

Qualifications

• 3–5 years of admin experience in a construction site or office.
• UAE/GCC construction environment familiarity.
• Strong MS Word and Excel skills.
• Excellent document control and organizational abilities.
• Excellent written and verbal communication.
• Ability to coordinate across multiple departments and meet deadlines.

Responsibilities

• Manage day-to-day administrative activities at the construction site office.
• Coordinate correspondence, documents, reports, and records between the site team and head office.
• Maintain proper filing and documentation of project-related records.
• Prepare letters, emails, meeting minutes, reports, and other administrative documents.
• Coordinate with site engineers, project management, subcontractors, suppliers, and head office.
• Assist in tracking staff attendance, timesheets, leave, and site personnel records.
• Support site management with daily administrative requirements.
• Coordinate meetings, appointments, site visits, and other project activities.
• Assist with procurement and office supply requirements when required.
• Handle incoming and outgoing correspondence and ensure proper distribution to concerned personnel.
• Maintain confidentiality of project and company information.
• Perform other administrative duties as assigned by the Project Manager or Site Management.

Skills

Admin experience

MS Office

Document control

Coordination

Communication skills

Site office experience

Job description

HIRING: ADMIN COORDINATOR - SITE Office

We are looking for an Admin Coordinator to join our construction team and provide administrative and coordination support at the project site office.

Key Responsibilities:

• Manage day-to-day administrative activities at the construction site office.
• Coordinate correspondence, documents, reports, and records between the site team and head office.
• Maintain proper filing and documentation of project-related records.
• Prepare letters, emails, meeting minutes, reports, and other administrative documents.
• Coordinate with site engineers, project management, subcontractors, suppliers, and head office.
• Assist in tracking staff attendance, timesheets, leave, and site personnel records.
• Support site management with daily administrative requirements.
• Coordinate meetings, appointments, site visits, and other project activities.
• Assist with procurement and office supply requirements when required.
• Handle incoming and outgoing correspondence and ensure proper distribution to concerned personnel.
• Maintain confidentiality of project and company information.
• Perform other administrative duties as assigned by the Project Manager or Site Management.

Requirements:

• 3–5 years of relevant administrative experience in a construction company or site office.
• UAE/GCC construction experience is preferred.
• Good knowledge of MS Office, particularly Word and Excel.
• Strong document control, coordination, and organizational skills.
• Good written and verbal communication skills.
• Ability to coordinate effectively with multiple departments and site personnel.
• Able to work under pressure and meet deadlines.
• Immediate joiners are preferred or short notice.