Admin Coordinator

Confidential Careers; Al Ain; On-site; AED 67,000 - 112,000; Full time

Job summary

Confidential Careers is seeking an Admin Coordinator to join the site office of a construction project. The role provides administrative and coordination support, manages correspondence, filing, and site records, and liaises with site engineers, management, subcontractors, and head office.

The ideal candidate has 3–5 years of relevant experience in a construction environment, solid MS Office skills (Word and Excel), strong document control, and the ability to work under pressure and meet

Qualifications

• 3–5 years of relevant administrative experience in a construction company or site office.
• Good knowledge of MS Office, particularly Word and Excel.
• Strong document control, coordination, and organizational skills.
• Good written and verbal communication skills.
• Ability to coordinate effectively with multiple departments and site personnel.

Responsibilities

• Manage day-to-day administrative activities at the construction site office.
• Coordinate correspondence, documents, reports, and records between the site team and head office.
• Maintain proper filing and documentation of project-related records.
• Prepare letters, emails, meeting minutes, reports, and other administrative documents.
• Coordinate with site engineers, project management, subcontractors, suppliers, and head office.
• Assist in tracking staff attendance, timesheets, leave, and site personnel records.
• Support site management with daily administrative requirements.
• Coordinate meetings, appointments, site visits, and other project activities.
• Assist with procurement and office supply requirements when required.
• Handle incoming and outgoing correspondence and ensure proper distribution to concerned personnel.
• Maintain confidentiality of project and company information.

Skills

Administrative experience

Document control

Coordination

Organizational skills

Written communication

Verbal communication

Tools

MS Office

Word

Excel

Job description

HIRING: ADMIN COORDINATOR - SITE Office

We are looking for an Admin Coordinator to join our construction team and provide administrative and coordination support at the project site office.

Key Responsibilities:

• Manage day-to-day administrative activities at the construction site office.
• Coordinate correspondence, documents, reports, and records between the site team and head office.
• Maintain proper filing and documentation of project-related records.
• Prepare letters, emails, meeting minutes, reports, and other administrative documents.
• Coordinate with site engineers, project management, subcontractors, suppliers, and head office.
• Assist in tracking staff attendance, timesheets, leave, and site personnel records.
• Support site management with daily administrative requirements.
• Coordinate meetings, appointments, site visits, and other project activities.
• Assist with procurement and office supply requirements when required.
• Handle incoming and outgoing correspondence and ensure proper distribution to concerned personnel.
• Maintain confidentiality of project and company information.
• Perform other administrative duties as assigned by the Project Manager or Site Management.

Requirements:

• 3–5 years of relevant administrative experience in a construction company or site office.
• UAE/GCC construction experience is preferred.
• Good knowledge of MS Office, particularly Word and Excel.
• Strong document control, coordination, and organizational skills.
• Good written and verbal communication skills.
• Ability to coordinate effectively with multiple departments and site personnel.
• Able to work under pressure and meet deadlines.
• Immediate joiners are preferred or short notice.