Project Office Document Controller - Dubai (On-Site)

AECOM Corporation; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

AECOM is seeking an organized on-site Project Office Administrator in Dubai to support the project team, liaise with engineers and external contacts, and coordinate meetings, seminars and travel for the project office.

You will provide word processing, filing, minute-taking and general administrative duties while maintaining confidential records and assisting with presentations and agendas. This role offers exposure to major infrastructure projects within a global firm.

Responsibilities

• Coordinate and organize meetings/seminars within the project office, and with external clients, and assist with the preparation of presentations, agendas and minutes.
• Provide efficient word processing, clerical, photocopying, filing and minute taking duties in respect of the Project.
• Screen incoming mails and telephone calls, action responses & redirect correspondence where necessary.
• Organize and coordinate travel requests for the Project Manager and other Engineers, relating to the project where and when required.
• Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval.
• Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure.
• Coordinating and ordering of stationary and office supplies.
• Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures within the project office.
• Keep computerized records of all Service Users who are referred to the project.
• Other duties as assigned by the Project Manager.

Job description

AECOM is seeking an organized on-site Project Office Administrator in Dubai to support the project team, liaise with engineers and external contacts, and coordinate meetings, seminars and travel for the project office.

You will provide word processing, filing, minute-taking and general administrative duties while maintaining confidential records and assisting with presentations and agendas. This role offers exposure to major infrastructure projects within a global firm.