Project Document Controller | Flexible Work Options

AECOM; Abu Dhabi; Vor Ort; AED 134.000 - 201.000; Vollzeit

Zusammenfassung

AECOM is seeking an administrative professional to support the project office in Abu Dhabi. You will liaise with the Project Manager, engineers, site staff, and external contacts to organize meetings, prepare agendas and minutes, and handle travel arrangements.

The role involves word processing, filing, and managing confidential records while seeking process improvements to enhance office efficiency. On-site duties include coordinating supplies and general project support.

Aufgaben

• Liaise effectively with the Project Manager, Engineers, Site Staffs, and external contacts on behalf of the project office.
• Coordinate and organize meetings/seminars within the project office, and with external clients, and assist with the preparation of presentations, agendas and minutes.
• Provide efficient word processing, clerical, photocopying, filing and minute taking duties in respect of the Project.
• Screen incoming mails and telephone calls, action responses & redirect correspondence where necessary.
• Organize and coordinate travel requests for the Project Manager and other Engineers, relating to the project where and when required.
• Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval.
• Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure.
• Coordinating and ordering of stationary and office supplies.
• Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures within the project office.
• Keep computerized records of all Service Users who are referred to the project.
• Other duties as assigned by the Project Manager.

Jobbeschreibung

AECOM is seeking an administrative professional to support the project office in Abu Dhabi. You will liaise with the Project Manager, engineers, site staff, and external contacts to organize meetings, prepare agendas and minutes, and handle travel arrangements.

The role involves word processing, filing, and managing confidential records while seeking process improvements to enhance office efficiency. On-site duties include coordinating supplies and general project support.