Dubai Senior Project Document Control Specialist

AECOM Middle East Ltd; Dubai; On-site; AED 100,440 - 156,240; Full time

Benefits offered by this job

Medical coverage

Paid leave

Professional development

Retirement savings plan

Business travel insurance

Job summary

AECOM Middle East Ltd is seeking a Project Administrator - Document Control in Dubai, UAE. You will support transportation and infrastructure projects through efficient document control, comunicação, meeting coordination, and confidential records management.

Responsibilities include organizing electronic/physical files, using ACONEX/EDMS, and assisting the Project Manager and engineers with administrative tasks to ensure timely project delivery.

Qualifications

• Degree or diploma in Civil Engineering or administration
• UAE equivalency certificate is mandatory where required
• Minimum 6–10 years of experience in project administration, document coordination, or a similar role
• At least 3–5 years of relevant work experience in the UAE
• Experience with civil engineering, transportation, infrastructure, or construction projects
• Strong knowledge of document control and records management
• Proficiency with ACONEX and EDMS

Responsibilities

• Act as a central communication link between the Project Manager, engineers, site staff, clients, contractors, and external contacts
• Coordinate the timely distribution of project correspondence, reports, and administrative notices
• Maintain confidential project records in accordance with information management procedures
• Organize electronic and physical files for quick retrieval
• Register incoming and outgoing correspondence, reports, submissions, and supporting project records
• Maintain document indexes, distribution records, and revision histories
• Use ACONEX and EDMS to upload, distribute, track, and retrieve project information
• Monitor document workflows and follow up on pending reviews and approvals
• Coordinate project meetings, agendas, and minutes
• Prepare periodic administrative status updates for the Project Manager

Skills

Project administration

Administrative support

Stakeholder communication

Calendar management

Education

Degree or diploma in Civil Engineering or administration

Tools

ACONEX

EDMS

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

AECOM Middle East Ltd is seeking a Project Administrator - Document Control in Dubai, UAE. You will support transportation and infrastructure projects through efficient document control, comunicação, meeting coordination, and confidential records management.

Responsibilities include organizing electronic/physical files, using ACONEX/EDMS, and assisting the Project Manager and engineers with administrative tasks to ensure timely project delivery.