Document Controller - Project Records

AECOM Middle East Ltd; Dubai; On-site; AED 133,920 - 167,400; Full time

Job summary

AECOM Middle East Ltd. is seeking a Document Controller - Project Records in Abu Dhabi, United Arab Emirates. This role focuses on managing project documents and ensuring accuracy in record keeping across engineering and professional services projects.

The successful applicant will have a minimum of 2 years of administrative experience and must be a UAE National with a valid family book. Join a team that values sustainability and offers strong career development opportunities within the civil engineering sector.

Qualifications

• UAE National with a valid family book.
• Good understanding of document filing and project administration.
• Able to communicate effectively with technical teams.

Responsibilities

• Manage project documents throughout all phases.
• Maintain project directories and filing structures.
• Develop project-specific document control procedures.

Skills

Document control

Project records management

Electronic document management systems

Filing structure development

Revision tracking

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Education

Minimum 2 years administrative experience

Job description

Document Controller - Project Records Job Snapshot • Role: Document Controller - Project Records • Location: Abu Dhabi, United Arab Emirates • Industry: Civil Engineering • Function: Administrative • Experience: Minimum 2 years • Job Type: Full-time

OverviewDocument Controller - Project Records in Abu Dhabi, United Arab Emirates is a Civil Engineering opportunity for a UAE National with a valid family book to manage project documentation, filing systems, document control procedures, and electronic records across engineering and professional services projects. This role supports AECOM's Buildings and Places team by keeping project information accurate, accessible, traceable, and aligned with internal document management standards.

Key Responsibilities

• Manage project documents throughout all project phases, ensuring records are properly received, stored, updated, and retrieved.
• Maintain project directories, filing structures, reproduced document originals, revisions, and supporting project records.
• Develop and follow project‑specific document control procedures for organized information flow.
• Use electronic document management systems to upload, track, file, and control project documentation.
• Record, store, and organize project photographs and related visual documentation for future reference.
• Support professional and technical staff by providing accurate documents, records, and administrative information when required.
• Perform routine document control and administrative duties under supervision while maintaining consistency and accuracy.
• Help ensure revised documents are clearly filed and available to the right stakeholders when needed.
• Maintain confidentiality, version control, and proper handling of project‑related information.
• Receive guidance on new assignments and apply company procedures to complete document control tasks efficiently.

Ideal Profile

• UAE National with a valid family book, as required for this Emiratisation opportunity.
• Minimum 2 years of administrative experience, preferably in an engineering, construction, consultancy, or professional services environment.
• Good understanding of document filing, record keeping, document revisions, and project administration.
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Comfortable working with electronic document management systems or willing to learn project‑based EDMS tools.
• Organized and detail‑focused, with the ability to manage routine and repetitive documentation tasks accurately.
• Able to communicate with technical and professional teams in a clear and reliable manner.
• Willing to work on‑site in Abu Dhabi within a structured project office environment.

Skills Set

• Document control
• Project records management
• Electronic document management systems
• Filing structure development
• Revision tracking
• Project directory maintenance
• Document retrieval
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Administrative coordination
• Records accuracy
• Project documentation support
• Confidential information handling

Why Join Us

• Join AECOM's Emiratisation-focused hiring pathway for UAE Nationals in Abu Dhabi.
• Build practical experience in document control within a global civil engineering and infrastructure consultancy.
• Work with professional, technical, and project teams on buildings, places, and development-related assignments.
• Strengthen your skills in EDMS, project records, administrative systems, and document governance.
• Gain a stable career foundation in a high-demand project support role within the UAE engineering sector.
• Be part of an organization known for sustainable infrastructure, technical excellence, and long-term career development.

About the Company

AECOM is a global infrastructure and engineering consultancy delivering advisory, design, planning, program management, and construction management services across transportation, buildings, water, environment, and energy. In Abu Dhabi and across the UAE, AECOM supports public and private sector clients with sustainable project solutions that help improve communities, strengthen infrastructure, and support future‑ready development.