Procurement and Lighting Design Coordinator

Sharaf DG LLC; Dubai; On-site; AED 89,000 - 179,000; Full time

Job summary

Sharaf DG LLC is seeking a procurement and logistics professional in Dubai to manage purchasing, vendor onboarding, stock coordination, and warranty support for lighting projects. You will create POs, manage costing sheets, track deliveries, and ensure documentation accuracy across teams.

Responsibilities include invoicing, quotations, RFPs, and on-time material delivery, with optional AutoCAD support for BOQ and submittals to meet project specs.

Qualifications

• Basic knowledge of procurement workflows and ERP/SAP processes (MIGO MIRO SO PO).
• Proficiency in Microsoft Office AutoCAD and lighting design software (e.g. Dialux) (Optional).
• Excellent organizational documentation and communication skills.
• Attention to detail and ability to manage multiple priorities.
• Familiarity with logistics coordination costing and warranty management.

Responsibilities

• Create Purchase Orders (PO) and manage the approval process.
• Prepare costing sheets for projects and procurement activities.
• Handle billing goods receipt (MIGO) and invoice verification (MIRO).
• Manage vendor invoices and maintain records in the vendor invoice portal.
• Prepare quotations and support project teams with accurate pricing data.
• Prepare all RFPs and delay penalty documents required for suppliers for ongoing projects.
• Onboard new vendors and customers ensuring documentation is complete.
• Maintain up-to-date contact lists of internal/external suppliers.
• Coordinate delivery notes, sales orders and shipping documentation.
• Track stock levels, spares and sample inventory.
• Manage outbound samples and ensure proper stock movement documentation.
• Ensure materials are delivered to client on time.
• Track product warranties and coordinate replacements with suppliers.
• Provide optional lighting design support and AutoCAD help for BOQ.
• Maintain organized documentation for procurement, logistics, and warranty processes.
• Act as a liaison between internal departments, suppliers and clients.
• Support project teams with timely delivery updates and material tracking.

Skills

Procurement workflows

ERP/SAP (MIGO MIRO SO PO)

Microsoft Office

AutoCAD

Lighting design tools

Tools

AutoCAD

Dialux

MS Office

Job description

Responsible for managing the complete procurement cycle vendor and customer onboarding logistics coordination material submittals and lighting design documentation. The role ensures smooth flow from purchase order creation to warranty handling while maintaining efficient coordination between internal teams suppliers and clients.

Key Responsibilities

Procurement & Purchase Management

• Create Purchase Orders (PO) and manage the approval process.
• Prepare and maintain costing sheets for projects and procurement activities.
• Handle billing goods receipt (MIGO) and invoice verification (MIRO).
• Manage vendor invoices and maintain records in the vendor invoice portal.
• Prepare quotations and support project teams with accurate pricing data.
• Prepare all RFPs and delay penalty documents required for suppliers for all ongoing projects.

Vendor & Customer Management

• Onboard new vendors and customers ensuring all documentation is completed.
• Maintain up-to-date contact lists of internal external and local suppliers.
• Liaise with vendors for deliveries spares and warranty documentation.

Logistics & Stock Coordination

• Coordinate delivery notes sales orders (SO) and shipping documentation.
• Track stock levels spares and sample inventory.
• Manage outbound samples and ensure proper documentation for stock movements.
• Ensure the materials are arranged and delivered to client on time.

Warranty & After-Sales Support

• Track product warranties handle RMA (Return Material Authorization) processes and coordinate with suppliers for replacements.
• Collect warranty letters from all suppliers and issue warranty confirmations to clients.

Lighting Design & Technical Support(Optional)

• Provide lighting design assistance and AutoCAD support for Bill of Quantities (BOQ) preparation.
• Review and prepare material submittals in compliance with project specifications.

Documentation & Coordination

• Maintain organized documentation for procurement logistics and warranty processes.
• Act as a key communication link between internal departments external suppliers and clients.
• Support project teams with timely delivery updates and material tracking.
• Prepare all RFP delay penalty required for the supplier for all the required projects.

Requirements

• Basic knowledge of procurement workflows and ERP/SAP processes (MIGO MIRO SO PO).
• Proficiency in Microsoft Office AutoCAD and lighting design software (e.g. Dialux)(Optional only).
• Excellent organizational documentation and communication skills.
• Attention to detail and ability to manage multiple priorities simultaneously.
• Familiarity with logistics coordination costing and warranty management.

Required Skills:

• Basic knowledge of procurement workflows and ERP/SAP processes (MIGO MIRO SO PO).
• Proficiency in Microsoft Office AutoCAD and lighting design software (e.g. Dialux)(Optional only).
• Excellent organizational documentation and communication skills.
• Attention to detail and ability to manage multiple priorities simultaneously.
• Familiarity with logistics coordination costing and warranty management.