Procurement & Commercial Coordinator – Building Management System (BMS)

Al Tayer Engineering L.L.C.; Dubai; On-site; AED 89,000 - 167,000; Full time

Job summary

Al Tayer Engineering L.L.C. in Dubai seeks a Project Procurement & Commercial Coordinator to support the Building management division.

You will manage procurement, RFQs/RFPs and supplier negotiations, align with sales and warehouse teams, and ensure timely delivery of materials to project sites. The role requires a minimum of 3 years in procurement/commercial coordination, with responsibility for POs, invoicing, and cost control across multiple projects.

Qualifications

• 3+ years of experience in procurement/commercial coordination.
• Experience in preparing proforma invoices, POs, RFQs/RFPs and coordinating with customers.
• Ability to coordinate with sales, warehouse, subcontractors and site personnel.

Responsibilities

• Prepare monthly revenue reports and monitor revenue plan.
• Coordinate with sales team regarding revenue and LOI projects.
• Prepare proforma invoices and coordinate cheque preparation with customers.
• Identify procurement requirements and coordinate with departments.
• Analyze material specs, quantities, market trends, prices and availability.
• Evaluate suppliers, issue RFQs/RFPs and compare quotations.
• Negotiate prices, payment terms and delivery schedules with suppliers.
• Prepare and issue Purchase Orders (POs) and track approvals and deliveries.
• Coordinate with suppliers to ensure timely material delivery and monitor costs.
• Coordinate with warehouse for inventory tracking and support demand planning.
• Verify supplier invoices against POs and GRs, prepare monthly invoice tracker.
• Coordinate invoice submissions and MIR document approvals with relevant teams.
• Monitor AR aging and communicate payment status with sales.
• Arrange delivery documentation and ensure smooth project site deliveries.
• Coordinate subcontractor PO issuance and installation terms.
• Track site schedules and coordinate with subcontractors for project execution.

Skills

Procurement coordination

Vendor management

Invoice tracking

Stakeholder coordination

Job description

Looking for the Project Procurement & Commercial Coordinator of the Building management division.

Essential Roles and Responsibilities:

• Prepare monthly revenue reports and monitor the revenue plan.
• Conduct coordination meetings with the sales team regarding current revenue and LOI projects.
• Prepare proforma invoices as per the revenue plan and coordinate with customers for cheque preparation.
• Coordinate with departments to identify procurement requirements.
• Analyze material specifications, quantities, market trends, prices, and availability.
• Identify and evaluate suitable suppliers and vendors.
• Prepare and issue RFQs/RFPs and compare supplier quotations.
• Evaluate suppliers based on quality, cost, delivery, certifications, and reliability.
• Negotiate material prices, payment terms, and delivery schedules.
• Prepare and issue Purchase Orders (POs).
• Track order approvals and delivery schedules.
• Coordinate with suppliers to ensure timely material delivery.
• Monitor and control procurement costs and prepare procurement reports.
• Coordinate material receiving and ensure materials meet required specifications.
• Coordinate quality checks and resolve material discrepancies.
• Work closely with the warehouse team for inventory tracking.
• Support demand planning to avoid overstocking or stock shortages.
• Verify supplier invoices against POs and goods received.
• Prepare the monthly Invoice Tracker report.
• Coordinate invoice submission with the respective teams.
• Prepare and arrange invoice documents for submission.
• Follow up on invoice submissions and cheque collections.
• Update AR Aging reports and coordinate with the sales team regarding payment status.
• Coordinate delivery requests with the warehouse and customers.
• Arrange delivery documentation and follow up for MIR approvals.
• Coordinate with site personnel to ensure MIR documents are completed and approved.
• Ensure smooth and timely delivery of materials to project sites.
• Negotiate installation prices and payment terms with subcontractors.
• Prepare and issue subcontractor Purchase Orders.
• Conduct daily follow-ups on site schedules and manpower activities.
• Coordinate with subcontractors to ensure smooth project execution.

Skill and Experience: (+3 years’ experience)