Required a Procurement Coordinator for a maintenance company

Confidential Company; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Confidential Company in Dubai seeks a skilled Procurement Specialist to manage vendor relationships, source materials for interior fit-out projects, and ensure on-time delivery within approved budgets.

You will review BOQs, issue RFQs, and process LPOs/POs while monitoring supplier performance and costs. UAE experience and strong negotiation skills are essential for immediate contribution.

Qualifications

• 2–4 years of UAE procurement experience
• Interior Fit‑Out / Construction experience preferred
• Good knowledge of fit‑out materials and UAE suppliers
• Strong negotiation and communication skills
• Good MS Excel and documentation skills
• UAE Driving Licence is an advantage
• Immediate joiners preferred

Responsibilities

• Identify, evaluate, and develop relationships with reliable suppliers and subcontractors.
• Obtain competitive quotations and negotiate pricing, payment terms, and delivery schedules.
• Maintain strong relationships with existing vendors and monitor their performance in terms of quality, cost, and timely delivery.
• Source and procure materials, products, and services required for interior fit-out projects.
• Review project requirements, BOQs, drawings, and specifications to identify procurement needs.
• Prepare and issue RFQs, obtain quotations, and prepare comparative statements for management review.
• Process LPOs/POs in accordance with approved budgets and company procedures.
• Support procurement budget preparation and monitor purchasing costs against approved budgets.
• Identify cost‑saving opportunities through competitive sourcing and supplier negotiations.
• Monitor market prices and maintain updated supplier pricing information.
• Coordinate with suppliers and subcontractors to ensure timely procurement and delivery of materials to project sites.
• Track purchase orders, delivery schedules, and pending requirements.
• Proactively follow up on delays, shortages, or other supply‑related issues to avoid project disruptions.
• Maintain accurate procurement records, including RFQs, quotations, comparison sheets, LPOs/POs, invoices, and delivery documents.
• Maintain and update supplier databases and procurement trackers.
• Prepare regular procurement status and supplier performance reports.
• Coordinate closely with Project Managers, Quantity Surveyors, Designers, Engineers, and Site Teams to understand project requirements and timelines.
• Ensure procurement activities are aligned with project specifications, approved materials, budgets, and schedules.
• Ensure all purchased materials and services meet approved specifications and required quality standards.
• Coordinate with site teams regarding material inspections, approvals, and discrepancies.
• Ensure procurement activities comply with company policies, approval procedures, and applicable requirements.
• Address procurement issues related to pricing, availability, quality, and delivery delays.
• Identify alternative suppliers and solutions when required.
• Support continuous improvement of procurement processes to achieve better cost, quality, and delivery performance

Skills

Negotiation

Communication

MS Excel

Documentation

Driving Licence

Immediate joiners

Tools

MS Excel

Job description

Key Responsibilities

Vendor & Supplier Management

• Identify, evaluate, and develop relationships with reliable suppliers and subcontractors.

• Obtain competitive quotations and negotiate pricing, payment terms, and delivery schedules.

• Maintain strong relationships with existing vendors and monitor their performance in terms of quality, cost, and timely delivery.

Procurement & Sourcing

• Source and procure materials, products, and services required for interior fit-out projects.

• Review project requirements, BOQs, drawings, and specifications to identify procurement needs.

• Prepare and issue RFQs, obtain quotations, and prepare comparative statements for management review.

• Process LPOs/POs in accordance with approved budgets and company procedures.

Cost & Budget Control

• Support procurement budget preparation and monitor purchasing costs against approved budgets.

• Identify cost‑saving opportunities through competitive sourcing and supplier negotiations.

• Monitor market prices and maintain updated supplier pricing information.

Order & Delivery Coordination

• Coordinate with suppliers and subcontractors to ensure timely procurement and delivery of materials to project sites.

• Track purchase orders, delivery schedules, and pending requirements.

• Proactively follow up on delays, shortages, or other supply‑related issues to avoid project disruptions.

Documentation & Reporting

• Maintain accurate procurement records, including RFQs, quotations, comparison sheets, LPOs/POs, invoices, and delivery documents.

• Maintain and update supplier databases and procurement trackers.

• Prepare regular procurement status and supplier performance reports.

Project Coordination

• Coordinate closely with Project Managers, Quantity Surveyors, Designers, Engineers, and Site Teams to understand project requirements and timelines.

• Ensure procurement activities are aligned with project specifications, approved materials, budgets, and schedules.

Quality & Compliance

• Ensure all purchased materials and services meet approved specifications and required quality standards.

• Coordinate with site teams regarding material inspections, approvals, and discrepancies.

• Ensure procurement activities comply with company policies, approval procedures, and applicable requirements.

Problem Solving

• Address procurement issues related to pricing, availability, quality, and delivery delays.

• Identify alternative suppliers and solutions when required.

• Support continuous improvement of procurement processes to achieve better cost, quality, and delivery performance.

Desired Candidate Profile

Requirements:

• 2–4 years of relevant UAE procurement experience

• Interior Fit‑Out / Construction experience preferred

• Good knowledge of fit‑out materials and UAE suppliers

• Strong negotiation and communication skills

• Good MS Excel and documentation skills

• UAE Driving Licence is an advantage

• Immediate joiners preferred