Procurement and Commercial Coordinator - BMS

AL TAYER GROUP LLC (Ventures division); Abu Dhabi; On-site; AED 134,000 - 223,000; Full time

Job summary

AL TAYER GROUP LLC (Ventures division) is seeking a Project Procurement Commercial Coordinator to oversee procurement activities for building management projects. The role involves coordinating with sales, warehouse, and site teams to ensure timely material delivery and cost control.

The ideal candidate will manage RFQs/RFPs, supplier negotiations and PO issuance, while monitoring revenue plans and coordinating with subcontractors to support on-site execution.

Qualifications

• Experience in procurement and purchasing processes.
• Understanding of material specifications, market trends and supplier evaluation.
• Ability to coordinate with sales, warehouse and site teams.
• Knowledge of RFQs, RFPs and PO issuance and payment processes.

Responsibilities

• Prepare monthly revenue reports and monitor the revenue plan.
• Coordinate with sales team on current revenue and LOI projects.
• Prepare proforma invoices and coordinate cheque preparation with customers.
• Identify procurement requirements with departments and analyze material specs and prices.
• Source suppliers, issue RFQs/RFPs and compare quotations.
• Negotiate prices, terms and delivery with suppliers.
• Prepare and issue Purchase Orders and track approvals and delivery.

Skills

Procurement

Material & Warehouse Coordination

Invoice & Payment Coordination

Delivery & Site Coordination

Subcontractor Coordination

Job description

Looking for the Project Procurement Commercial Coordinator of the Building management division

Essential Roles and Responsibilities

• Prepare monthly revenue reports and monitor the revenue plan
• Conduct coordination meetings with the sales team regarding current revenue and LOI projects
• Prepare proforma invoices as per the revenue plan and coordinate with customers for cheque preparation
• Coordinate with departments to identify procurement requirements
• Analyze material specifications, quantities, market trends, prices and availability
• Identify and evaluate suitable suppliers and vendors
• Prepare and issue RFQs, RFPs and compare supplier quotations
• Evaluate suppliers based on quality, cost, delivery, certifications and reliability
• Negotiate material prices, payment terms and delivery schedules
• Prepare and issue Purchase Orders POs
• Track order approvals and delivery schedules
• Coordinate with suppliers to ensure timely material delivery
• Monitor and control procurement costs and prepare procurement reports

Material Warehouse Coordination

• Coordinate material receiving and ensure materials meet required specifications
• Coordinate quality checks and resolve material discrepancies
• Work closely with the warehouse team for inventory tracking
• Support demand planning to avoid overstocking or stock shortages
• Verify supplier invoices against POs and goods received

Invoice Payment Coordination

• Prepare the monthly Invoice Tracker report
• Coordinate invoice submission with the respective teams
• Prepare and arrange invoice documents for submission
• Follow up on invoice submissions and cheque collections
• Update AR Aging reports and coordinate with the sales team regarding payment status

Delivery Site Coordination

• Coordinate delivery requests with the warehouse and customers
• Arrange delivery documentation and follow up for MIR approvals
• Coordinate with site personnel to ensure MIR documents are completed and approved
• Ensure smooth and timely delivery of materials to project sites

Subcontractor Coordination

• Negotiate installation prices and payment terms with subcontractors
• Prepare and issue subcontractor Purchase Orders
• Conduct daily follow-ups on site schedules and manpower activities
• Coordinate with subcontractors to ensure smooth project execution

Skill and Experience

• (+3 years’ experience)
• Procurement
• Material & Warehouse Coordination
• Invoice & Payment Coordination
• Delivery & Site Coordination
• Subcontractor Coordination