Secretary to the CEO

Tanqeeb; Dubai; On-site; AED 250,000 - 420,000; Full time

Benefits offered by this job

Medical insurance

Ticket allowance

Job summary

Tanqeeb in Dubai seeks a seasoned Secretary to the CEO to expertly manage the CEO’s calendar, coordinate back-to-back meetings, and handle high-level logistics with precision.

The role requires confidentiality, resilience, and exceptional organization to support a fast-paced leadership team while ensuring critical tasks and deadlines are met. Fluency in English and advanced MS Office skills are essential.

Qualifications

• 10+ years experience as Executive Secretary/EA for C-suite executives
• Expert in managing high-volume calendars with minimal supervision
• Professional, discreet, resilient under pressure and able to handle VIPs
• Excellent English communication and MS Office skills

Responsibilities

• Take ownership of the CEO’s calendar, coordinate meetings, appointments, interviews, and business commitments with discipline and efficiency
• Coordinate with CEO, direct reports, senior leadership and stakeholders; track actions, deadlines and approvals and follow up
• Arrange complex domestic and international travel, itineraries and logistics with contingency planning
• Handle confidential matters with discretion in a fast-paced, demanding environment

Skills

Executive calendar management

Travel arrangements

Stakeholder coordination

Discretion under pressure

English communication

Tools

MS Office

Job description

Position Title: Secretary to the CEO

Employment Type: Full Time

Salary: depending on experience and qualifications plus quarterly bonus

Family Benefits: Medical insurance and ticket allowance covering up to 2 children aged 18 and below

Job Location: Dubai, UAE

About the Client:

A prestigious Dubai-based organization with a strong presence in the luxury real estate and high-end lifestyle sector.

Job Description:

• Take full ownership of the CEO’s highly demanding and constantly evolving calendar, coordinating back-to-back meetings, executive appointments, interviews, business commitments, and last-minute changes. Anticipate conflicts, assess priorities, reorganize schedules quickly, and ensure the CEO’s time is managed with exceptional discipline and efficiency.
• Serve as a key coordination point between the CEO, direct reports, senior leadership, and other key stakeholders. Track critical action items, decisions, deadlines, approvals, and outstanding matters, proactively following up to ensure commitments are completed accurately and on time without requiring constant direction.
• Independently coordinate complex domestic and international travel arrangements, detailed itineraries, executive meetings, interviews, and related logistics. Anticipate requirements in advance, prepare for contingencies, and respond immediately to schedule or business changes while maintaining complete accuracy and organization.
• Operate as a highly trusted extension of the CEO in an extremely fast-paced and demanding environment. Handle confidential and sensitive matters with absolute discretion, manage multiple urgent priorities simultaneously, exercise sound judgment, and remain calm, professional, responsive, and solutions-focused under pressure. This role requires exceptional resilience, flexibility, attention to detail, and the ability to consistently stay several steps ahead.

Qualifications:

• Proven experience as an Executive Secretary, Executive Assistant, or Personal Assistant for more than 10 years; Directly supporting a Chairman, Owner, CEO, or C-suite executive, preferably within a large and fast-paced organization.
• Demonstrated expertise in managing high-volume, complex, and constantly changing executive calendars, competing priorities, urgent requests, and last-minute changes with minimal supervision; with Exceptional organization, prioritization, follow-up, and problem-solving skills, with the ability to stay several steps ahead and ensure critical actions and deadlines are completed.
• Highly professional, discreet, resilient, and composed under pressure, with excellent judgment and confidence when dealing with senior management, VIPs, and key stakeholders.
• Excellent English communication and Microsoft Office skills, with a high level of flexibility and willingness to support demanding business requirements, including extended hours or weekends when required.