Personal Assistant UAE Based

Penlink; Abu Dhabi; On-site; AED 70,000 - 110,000; Full time

Job summary

Penlink seeks a seasoned Personal Assistant to support our Abu Dhabi site. The role focuses on calendar management, travel arrangements, meeting coordination, and handling confidential information with discretion in a fast-paced, international environment.

You will liaise with local teams, partners, customers, and service providers, manage emails, expense reports, and plan domestic and international travel. Fluent English is mandatory; additional languages are a plus.

Qualifications

• 5 years of experience as a Personal Assistant, Executive Assistant, or similar role.
• Proven experience in administrative support for managers and teams.
• Excellent organizational and multitasking skills, with strong attention to detail.
• Strong communication and interpersonal skills.
• Proactive, independent, and able to manage multiple priorities effectively.
• Comfortable working in a fast-paced, international business environment.
• Excellent English proficiency is mandatory, both written and spoken.
• additional language - Advantage.
• Experience in IT, telecommunications, cybersecurity, or a related technology sector - Advantage.
• Willing to travel from time to time.

Responsibilities

• Manage calendars, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including agendas, materials, presentations, reports, and follow-up actions.
• Manage and prioritize emails, communications, and correspondence.
• Serve as a key point of contact between the local team, internal stakeholders, partners, customers, and service providers.
• Organize and coordinate domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Manage expense reports and administrative documentation.
• Maintain confidential records and sensitive information with a high level of discretion.
• Coordinate with local service providers and support day-to-day office management needs.

Skills

Calendar management

Email management

Travel coordination

Discretion

Communication

Multitasking

English proficiency

Independent work

IT/Tech sector knowledge

Job description

Job Description:

About Us

Penlink is a global leader in Digital Intelligence solutions, empowering government agencies, public safety organizations, and enterprises to transform complex data into actionable intelligence.

Our AI-powered technologies enable organizations to accelerate investigations, uncover hidden connections, and make faster, smarter decisions. Headquartered in the United States with offices worldwide, Penlink delivers mission-critical intelligence solutions to customers across the globe.

About the Role

We are seeking an experienced, highly organized, and proactive Personal Assistant to support the Site in Abu Dhabi.

This is a trusted role requiring strong organizational skills, discretion, attention to detail, and the ability to manage both professional and selected personal matters in a fast-paced, international environment.

In this role, you will play a key part in ensuring smooth day-to-day operations, effective time management, and seamless coordination across business and administrative activities.

Key Responsibilities

• Manage calendars, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including agendas, materials, presentations, reports, and follow-up actions.
• Manage and prioritize emails, communications, and correspondence.
• Serve as a key point of contact between the local team, internal stakeholders, partners, customers, and service providers.
• Organize and coordinate domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Manage expense reports and administrative documentation.
• Maintain confidential records and sensitive information with a high level of discretion.
• Coordinate with local service providers and support day-to-day office management needs.

Requirements

• 5 years of experience as a Personal Assistant, Executive Assistant, or a similar role.
• Proven experience in administrative support for managers and teams.
• Excellent organizational and multitasking skills, with strong attention to detail.
• Strong communication and interpersonal skills.
• Proactive, independent, and able to manage multiple priorities effectively.
• Comfortable working in a fast-paced, international business environment.
• Excellent English proficiency is mandatory, both written and spoken.
• additional language - Advantage.
• Experience in IT, telecommunications, cybersecurity, or a related technology sector - Advantage.
• Willing to travel from time to time.