Personal Assistant

DESERT FACE TRADING LLC; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

DESERT FACE TRADING LLC in Dubai is seeking a highly organized Personal Assistant to provide comprehensive administrative and executive support to senior management. The ideal candidate will handle calendars, travel, correspondence, and confidential documents with discretion.

Responsibilities include coordinating with internal teams and external clients, preparing reports and presentations, arranging meetings and events, handling visa and travel bookings, and supporting HR and administrative

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• 3–5 years of experience as Executive/Personal/Administrative Assistant.
• Excellent written and verbal English communication.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational, multitasking, and time-management skills.
• Ability to work independently with minimal supervision.
• Experience in the UAE is preferred.

Responsibilities

• Provide full administrative and secretarial support to senior management.
• Manage calendars, schedule meetings, appointments, and travel arrangements.
• Prepare correspondence, reports, presentations, and meeting minutes.
• Screen phone calls, emails, and visitors professionally.
• Coordinate with internal departments and external clients on behalf of management.
• Maintain confidential files, records, and business documents.
• Monitor office supplies and coordinate administrative requirements.
• Assist in preparing reports, budgets, and business presentations.
• Organize meetings, conferences, and company events.
• Follow up on pending tasks and ensure timely completion of management directives.
• Handle visa applications, hotel bookings, flight reservations, and travel itineraries when required.
• Support HR and administrative functions as assigned.
• Perform other duties assigned by management.

Skills

Communication

Organizational skills

Multitasking

Time management

Confidentiality

Independent work

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

We are seeking a highly organized and proactive Personal Assistant (Philippines) to provide comprehensive administrative and executive support to senior management. The ideal candidate should have excellent communication skills, strong attention to detail, and the ability to manage multiple priorities while maintaining confidentiality.

Key Responsibilities:

• Provide full administrative and secretarial support to senior management.


• Manage calendars, schedule meetings, appointments, and travel arrangements.


• Prepare correspondence, reports, presentations, and meeting minutes.


• Screen phone calls, emails, and visitors professionally.


• Coordinate with internal departments and external clients on behalf of management.


• Maintain confidential files, records, and business documents.


• Monitor office supplies and coordinate administrative requirements.


• Assist in preparing reports, budgets, and business presentations.


• Organize meetings, conferences, and company events.


• Follow up on pending tasks and ensure timely completion of management directives.


• Handle visa applications, hotel bookings, flight reservations, and travel itineraries when required.


• Support HR and administrative functions as assigned.


• Perform other duties assigned by management.

Requirements:

• Preferably a Philippine national (as specified by company requirements).


• Bachelor's degree in Business Administration, Management, or a related field.


• Minimum 3-5 years of experience as an Executive Assistant, Personal Assistant, or Administrative Executive.


• Excellent written and verbal communication skills in English.


• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).


• Strong organizational, multitasking, and time-management skills.


• Ability to work independently with minimal supervision.


• Professional appearance and excellent interpersonal skills.


• High level of integrity and ability to maintain confidentiality.


• Experience in the UAE is preferred.