Executive Assistant to Global Tech Team (Abu Dhabi)

Penlink; Abu Dhabi; On-site; AED 70,000 - 110,000; Full time

Job summary

Penlink seeks a seasoned Personal Assistant to support our Abu Dhabi site. The role focuses on calendar management, travel arrangements, meeting coordination, and handling confidential information with discretion in a fast-paced, international environment.

You will liaise with local teams, partners, customers, and service providers, manage emails, expense reports, and plan domestic and international travel. Fluent English is mandatory; additional languages are a plus.

Qualifications

• 5 years of experience as a Personal Assistant, Executive Assistant, or similar role.
• Proven experience in administrative support for managers and teams.
• Excellent organizational and multitasking skills, with strong attention to detail.
• Strong communication and interpersonal skills.
• Proactive, independent, and able to manage multiple priorities effectively.
• Comfortable working in a fast-paced, international business environment.
• Excellent English proficiency is mandatory, both written and spoken.
• additional language - Advantage.
• Experience in IT, telecommunications, cybersecurity, or a related technology sector - Advantage.
• Willing to travel from time to time.

Responsibilities

• Manage calendars, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including agendas, materials, presentations, reports, and follow-up actions.
• Manage and prioritize emails, communications, and correspondence.
• Serve as a key point of contact between the local team, internal stakeholders, partners, customers, and service providers.
• Organize and coordinate domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Manage expense reports and administrative documentation.
• Maintain confidential records and sensitive information with a high level of discretion.
• Coordinate with local service providers and support day-to-day office management needs.

Skills

Calendar management

Email management

Travel coordination

Discretion

Communication

Multitasking

English proficiency

Independent work

IT/Tech sector knowledge

Job description

Penlink seeks a seasoned Personal Assistant to support our Abu Dhabi site. The role focuses on calendar management, travel arrangements, meeting coordination, and handling confidential information with discretion in a fast-paced, international environment.

You will liaise with local teams, partners, customers, and service providers, manage emails, expense reports, and plan domestic and international travel. Fluent English is mandatory; additional languages are a plus.